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Form of workJob Description
Join our team and become a part of something bigger, a force for change in the fight against hunger. The Community FoodBank of New Jersey (CFBNJ) is more than just a food bank, we champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone!
As an Office Manager you are responsible for organizing and coordinating administrative duties and office procedures. This role will work alongside the Egg Harbor Twp. leadership team and Human Resources, to cultivate and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.
What you’ll do in your role:Human Resources: 40%
- Serve as a point of contact between Hillside and Egg Harbor Twp., in partnership Human Resources team
- Ensure key messaging is delivered to Egg Harbor Twp. team members, in partnership with Human Resources Communications team
- Post internal communication and encourage team member engagement.
- Assist as needed to plan and/or prepare for special meetings/events such as staff training, HR presentations, department or Town Hall Meetings.
- Facilitate new hire orientations and building tours
Business Services Support: 30%
- Assist in ordering supplies and processing invoices for the building
- Facilitate fiscal functions such as remittance of cash and FedEx branch mailing for Finance and Resource Development departments
- Maintain necessary supplies for all channels of communication/ package delivery – postage meter, fax machine, and forms for UPS, FedEx, and USP
- Produce and distribute letters, memos, photocopying, emailing, scanning, and filing as needed
- Report any needed maintenance of assigned area to ensure professional appearance consistent with the Community FoodBank of New Jersey’s public image.
Customer Service Support: 30%
- The Office Manager must demonstrate a professional demeanor in all interactions with visitors, volunteers, board members, donors, and partner agencies
- Recognize walk-in donations of food and funds; alert and inform Resource Development Team as needed. Making deposits on occasion
- Maintain accurate information and provide the public with basic FoodBank information, and staffing information.
- Opportunity for impact: Last year we provided over 88 million nutritious meals across New Jersey and educated over 25,000 people about health and nutrition
- Balance: generous time off, 14 paid holidays, childcare resources, and organization-wide engagement days
- Financial wellness: 401k with 4% company match after 1 year
- Health benefits: medical, dental, vision and wellness programs
- Recognition and certifications: learning opportunities, tuition and certificate reimbursement, and engagement with our reward and recognition program, Bonusly
- Previous experience as an HR generalist, Front office Manager, or Office Administrator
- Experience using Office 365, Salesforce, and Concur software
- Can work cross-functionally with various departments and team members
- Excellent communication and interpersonal skill
- Self-directed, ability to demonstrate problem solving, written and organizational skills
- Willingness to perform other duties as requested, including willingness and ability to stay late on occasion.
- Ocassional business travel to Hillside, NJ location may be required with advanced notice and milage is reimburseable
CFBNJ is an equal employment opportunity employer and is committed to complying with all applicable laws prohibiting discrimination based on race, religion, color, national or ethnic origin, age, sex, sexual orientation, gender identity or expression, transgender status, marital status, domestic partnership or civil union status, pregnancy or breastfeeding, disability, being a victim of domestic violence, status in the uniformed services of the United States (including veteran status), record of arrest, as well as any other category protected by federal, state or local laws
