Office Manager

Job Summary

The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Summary of Essential Job Functions/Responsibilities

• Prepare and review operational reports and schedules to ensure accuracy and efficiency
• Maintains office staff by recruiting, selecting, orienting, and training employees
• Set goals and deadlines for the department
• Acquire, distribute and store supplies
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records
• Plan, administer and control budgets for contracts, equipment and supplies
• Monitor the facility to ensure that it remains safe, secure, and well-maintained
• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
• Contributes to team effort by accomplishing related results as needed

Preferred Education and/or Experience

• Bachelor’s degree (BA) from 4 year college or university; or
• 1 to 2 years related experience and/or training; or
• Equivalent combination of education and experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)