Office Manager

Job Overview:

Falcon Fulfillment, a dynamic third-party logistics (3PL) provider specializing in small parcel shipping, is seeking an experienced Office Manager to join our team in Shepherdsville, KY. The ideal candidate will play a crucial role in maintaining the smooth operation of our warehouse office, overseeing various clerical tasks, managing important reports, and assisting with personnel duties. This role requires a proactive, organized individual who can effectively manage multiple responsibilities in a fast-paced environment.

Shift:

M-F 8:00 - 4:30 After 90 days employee can work one day per week remote.

Key Responsibilities:

Facility Coordination: Oversee general maintenance of the office space and coordinate with vendors for necessary repairs or upgrades. Ensure compliance with health and safety standards.

Meeting and Event Planning: Organize meetings, prepare agendas, reserve venues, arrange catering, and set up technology. Plan and oversee office events and celebrations.

Documentation and Record Keeping: Manage office documentation and records, ensuring up-to-date and accessible files. Implement efficient filing systems and document management processes.

Staff Communication: Serve as a point of contact for internal communications, disseminating important updates and policy changes.

Budget Management: Assist in managing the office budget, tracking expenses, processing invoices, and preparing financial reports.

Training Coordination: Coordinate training sessions for staff, scheduling, preparing materials, and liaising with trainers.

Employee Relations: Assist in resolving administrative issues, fostering a positive work environment, and maintaining high employee morale.

Performance Monitoring: Support in monitoring staff performance, tracking goals, objectives, and deadlines, and assisting with performance reviews.

Vendor Relations: Manage relationships with external vendors and service providers, ensuring timely invoicing and payments.

Clerical Duties: Handle day-to-day office tasks, ensuring smooth operations within the facility.

Report Management: Maintain and manage reports on staffing, hours, and key performance metrics.

Personnel Assistance: Track employee hours, monitor for missed punches, and assist in new hire onboarding.

Supply Management: Order and manage office supplies, ensuring the office is well-stocked.

Visitor Assistance: Assist visitors and handle front-desk-like responsibilities as needed.

Additional Duties: Perform other related duties as assigned by the General Manager to support the company's goals and objectives.

Qualifications:

· Proven experience in office management, administrative, or a related role.

· Strong organizational and multitasking skills.

· Excellent communication and interpersonal abilities.

· Proficiency in office software (e.g., MS Office) and experience with report management.

· Bilingual Spanish and English-speaking a plus

· Ability to work independently and as part of a team.

· High school diploma: additional qualifications in Office Administration are a plus.

· 3-5 Years of experience

Bonus Potential of 5% Annual Salary plus tuition reimbursement