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SalaryAs the Office Manager at Edelman's Seattle office, you will play a pivotal role in ensuring the smooth operation of our workplace. You will oversee administrative tasks, manage facilities, and coordinate office activities to promote an efficient and productive work environment. This role involves supervising a team of two to three direct reports and collaborating with different departments to support the office's needs, including citizenship and finance. Experience with office moves is preferred. Additionally, this role requires approximately 15 percent travel to our Portland office once a month.
- Administrative Management:
- Supervise and support administrative staff in handling day-to-day office tasks, including managing correspondence and organizing office supplies.
- Develop and implement efficient office procedures and policies to streamline operations and enhance productivity.
- Coordinate meetings, appointments, and travel arrangements for senior management and other staff members as needed.
- Facilities Management:
- Oversee the maintenance and functionality of office facilities, including equipment, furniture, and amenities.
- Liaise with building management to promptly address facility-related issues and ensure a safe and comfortable working environment.
- Manage vendor relationships for services such as cleaning, security, and maintenance, negotiate contracts, and ensure quality standards are met.
- Office Coordination:
- Serve as the primary point of contact for internal and external stakeholders regarding office-related inquiries and requests.
- Plan and execute office events, gatherings, and celebrations to foster a positive and inclusive company culture.
- Collaborate with department heads to support their specific office needs and facilitate cross-departmental initiatives.
- Collaboration with Citizenship and Finance:
- Work closely with the citizenship team to organize and support community engagement activities and initiatives.
- Assist the finance department with budget management, office expenses, and invoice processing as needed.
- Office Moves:
- Utilize previous experience with office moves to plan and execute smooth transitions during relocations or expansions.
- Coordinate logistics for the move/remodel of the office, minimizing disruption to daily operations.
- Collaborate with relevant stakeholders to ensure all move aspects are completed efficiently and on schedule.
- Travel to Portland Office:
- Approximately 15 percent travel to our Portland office monthly to provide support and coordination and meet with office coordinator.
- Team Leadership:
- Provide guidance, mentorship, and performance feedback to direct reports, fostering professional development and growth within the organization.
- Delegate tasks effectively and ensure that responsibilities are distributed equitably among team members.
- Foster a collaborative and supportive team environment, promoting open communication and teamwork.
Basic Qualifications
- Bachelor's degree or equivalent work experience
- At least 3 years of experience in office management or related fields.
Preferred Qualifications
- Strong leadership skills, with the ability to effectively manage and motivate a team.
- Excellent organizational and multitasking abilities, with a keen attention to detail.
- Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Knowledge of facilities management best practices and relevant regulations.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.
- Experience with office moves preferred.
- Willingness to travel to the Portland office approximately 15 percent of the time.
$62,000 - $111,000 a year
An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
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Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).
For more information please visit: www.edelman.com
Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.
Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.
