Office Coordinator/Bookkeeper (Onsite-Alameda, Ca)

CellFE is a venture-backed company with a mission to make advanced therapies accessible to all by transforming the way gene therapies are manufactured. The company uses a microfluidics-based cell engineering platform that can be adapted universally to enable low-cost, high-yield manufacturing of gene therapies at scale. CellFE's first generation of products is being developed for contract manufacturers and pharmaceutical companies that specialize in ex-vivo cell therapy and viral vector ("VV") manufacturing. Our values guide our work: There is a way, Pull together, and Hard work. For more information visit our website at www.cellfebiotech.com

Position Summary: The Office Coordinator/Bookkeeper is responsible for, but not limited to, providing administrative support to senior management, including calendar and travel schedules, overseeing general office operations (facilities, mail/shipping, janitorial, vendors), preparing payroll and providing general bookkeeping support, as well as, welcoming visitors, and general office maintenance for common areas. This position reports to the VP, Product Development.

Location: This is a full-time, onsite position from our corporate headquarters in Alameda, CA.

Specific Responsibilities:

Administrative:

• Provides administrative support to senior leadership team (calendaring, travel arrangements)
• Oversees the booking of conference rooms and other administrate systems and processes
• Assists employees with general inquiries and/or delegate to appropriate resources
• Handles mail, shipping, packages and deliveries
• Maintains office supplies, including employee refreshments, arranges for necessary repairs, and coordinates with outside vendors
• Maintains strong working relationship with property management company
• Plans and executes company meetings and events for employees
• Greets visitors and manages general email and phone inquiries
• Provides interview scheduling support and assists new employees with onboarding activities
• Identifies opportunities for process improvements and efficiencies to help scale the organization
• Assists with other tasks as required

Bookkeeping:

• Preforms general bookkeeping activities for month end, quarterly, and year end reporting requirements, such as, but not limited to:
  • Inputs Accounts Payable and Accounts Receivable transactions into QuickBooks Online (QBO)
  • Prepares deposits and wire transfers
  • Assists with PO creation, as needed
  • Reconciles expense reports and prepares for timely reimbursement (as requested)
  • Prepares and process payroll with 3rd party PEO vendor
  • Helps to compile key financial reports P&L, Balance Sheet and Cash Flow Statement
• Partners with external Accounting team to ensure seamless communication and accuracy of books
• Creates reports as requests
• Helps to establish company policies and procedures for timely recordkeeping and payment processing
• Checks for the accuracy of business transactions (Invoices, PO's...)

Qualifications:

• AA in Accounting or related field
• 2+ years of work-related experience supporting executive team in administrative capacity and 5+ years of bookkeeping experience
• QuickBooks certification preferred, but not required
• Proficient in Microsoft Office (Word, Outlook, Excel)

Competencies:

• Strong organizational, interpersonal, verbal and written communication skills
• Detail-oriented and able to prioritize requests and tasks
• Outstanding attention to detail
• Excellent time management skills with the ability to juggle competing tasks
• Self-starter
• Flexible to tackle tasks as they arise in a fast-paced environment
• Excellent customer service

Physical Requirements: Physical demands require ability to lift 20 pounds

The expected hourly rate for this position is $30.00 to $40.00 and is based on the primary location of our corporate headquarters in Alameda, CA. CellFE considers a variety of factors when determining base compensation, including experience, qualifications and geographic location.

The statements above are intended to describe the general nature and level of work performed. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

CellFE is an equal opportunity employer