Office Coordinator

Banyan Treatment Centers is recruiting an Office Coordinator to join our team in Cathedral City, CA.

Position Details:

• Schedule: Monday- Friday; 8:30 AM to 5:00 PM
• Location: On-site presence required in Cathedral City, CA.
• Pay: $20-24 hourly; dependent on experience and credentials

Why Join Us?
Banyan Treatment Centers stands as a nationally recognized leader in addiction and mental health care, boasting a comprehensive continuum of care and holding the esteemed Joint Commission Accreditation (Gold Seal of Approval). From our inception, we've evolved into an authority and innovator in addiction care and mental health treatment, extending our services across 17 locations and providing Telehealth options throughout the United States.
Our collective mission is straightforward yet powerful: to liberate individuals from the shackles of addiction. With a team representing diverse backgrounds, many of whom have firsthand experience with addiction, we resonate with the very community we serve. Leveraging our expansive team of dedicated professionals and a well-established infrastructure, we deliver personalized treatment to support everyone who seeks our assistance.
The banyan tree flourishes when supported by others, thriving for centuries. At Banyan Treatment Centers, we foster an environment that promotes growth for both our clients and professionals alike.

• Fast-paced, collaborative work environment with room for feedback and creative input.
• Weekly Pay-Cycle- pay day is every Friday!
• CPR Training
• Continuing Education Units for license renewal.
• Internal promotional opportunities
• Annual merit increases
• Employee Assistance and Referral Programs
• Comprehensive benefits for full-time employees:

• Medical, Vision and Dental Insurance
• Whole and Term Life Insurance
• Short and Long-term disability Insurance
• 401(k) Benefit with Employer Match
• Paid Time Off
• 7 Paid Holidays, inclusive of a floating Holiday to use at your discretion.

The Office Coordinatoris an integral part of team! They are responsible for all administrative tasks, onboarding, and training compliance.
Essential Functions:

• Maintains a strong sense of customer service while working with different people including, but not limited to, a primary substance abuse population, Executives, Directors, employees and Human Resources.
• Responsible for maintaining and distributing patient funds.
• Responsible for maintaining and managing petty cash.
• Manages cigarette/tobacco order- verifying funds for payment, placing order, recording payment in each.

client's account and distributing cigarettes to clients.

• Prepares client property for discharge.
• Ensures all visitors are screened for identity before allowing them on property.
• Ensures visitors sign visitor log

• Responsible for manning the front desk- when desk is unattended, ensure calls are either forwarded or desk is covered by another staff member.
• Conducts new hire orientations and assists new hires with their required trainings.
• Completes and submits training and performance reports.
• Assists Human Resources with new hire paperwork, onboarding, file maintenance and training compliance.
• Assists all departments in acquiring signatures and other required paperwork for employee personnel files.
• Maintains supplies and forms in the office.
• Treats clients and employees with dignity and respect.
• Answers all incoming calls and forwards to appropriate resource.
• Responsible for external and internal mail.
• Updates position paperwork as directed by HR.
• Assists HR in maintaining the accuracy of HR documents and forms, ensuring they are neat and up to date.
• Assists HR in auditing personnel files, ensuring adherence to all regulations.
• Monitors employee completion and maintaining CEU’s in accordance with laws.
• Notifies HR of all employee status changes, insurance and payroll errors on behalf of employees.
• Assists HR in collecting / managing annual open enrollment for employee benefits.

Preferences:

• An Associate's degree or higher.

Qualifications:

• 2 years of clerical work experience, preferably in the substance abuse field.
• Experience with Microsoft Excel.

Valued Skills:

• Excellent interpersonal skill
• Adaptable and willing to learn.
• Impeccable customer service
• Knowledgeable of the local community
• Self-starter
• Strong computer skill
• Organized and efficient

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour