Office Coordinator

The Office Coordinator will provide support for HQ Operations. In alignment with Fairstead mission, the office manager will be responsible for smooth operation of the Corporate Office.

RESPONSIBILITIES:

• At the direction of the Office Manager, the Office Coordinator is directly responsible for the following:
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Assist with reserving and managing parking spots allocated to the office
• Point of contact for building management
• Manage office supplies inventory and place orders as necessary.
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining booking system
• Manage and arrange office lunch daily
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Daily coordinating of staff meetings and conference room calendars
• Assist with office event preparations, gifting and celebrations

To perform the job successfully, the following skills and/or experience is required to qualify for the position.

• Bachelor's degree preferred.
• One (1) year of work experience in an administrative/office management role.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Must be proficient with Microsoft Office Suite and Google products.
• Able to effectively present and information and respond to questions from management, vendors, and associates.
• Adhere to tight deadlines and quick turnaround for deliverables.
• Ability to work collaboratively in a dynamic environment where adaptability is imperative.
• Accurate with a strong attention to detail.

Compensation and Benefits

Compensation: $25.00 - $30.00 + overtime eligible

Health Benefits: employer paid medical, dental and vision

DTO/Sick/Personal: Discretionary paid time off and sick time off

Generous holiday schedule, paid maternity leave

Additional Benefits:

• Flexible Work Arrangements
• 401K Plan
• Flex Spending Accounts
• Life Insurance
• Commuter Benefits
• Long Term Disability
• Nationwide Pet Insurance