Office Coordinator

This role has a hybrid work arrangement (4 days a week in our NYC office). That said, we value flexibility and if you have a different preference, please do not let that deter you from applying – let’s talk about it!

Applicants must be authorized to work for any employer in the United States or Canada. We are unable to sponsor or take over sponsorship of any employment-based visas at this time.

Energy storage is the key to unlocking a future where our world is powered by renewable resources. At Convergent Energy and Power, our mission is to make the electrical grid cleaner, more reliable, and less expensive by leveraging state-of-the-art energy storage and distributed generation technologies.

The Office Coordinator will coordinate scheduling and calendar management, as well as assist in event planning, ensuring that meetings, conferences, and other special occasions are executed seamlessly. They will also be the first point of contact for employees and guests entering the office. Ensuring that the office is accessible, functional, and comfortable while making every effort to ensure the office environment creates an ideal workspace for all our teams. Additionally, they will demonstrate commitment to maintaining confidentiality by safeguarding sensitive information and adhering to strict privacy protocols, ensuring the utmost discretion in handling confidential documents, discussions, and data.

What You’ll Do

Calendar Management

• Assist the Executive team with scheduling meetings, expense reporting, and other items as needed
• Coordinate all Talent Acquisition virtual and in-person interviews
• Coordinate conference rooms for the Executive team and talent operations

Office Management

• Act as the main point of contact for the New York office at the front desk, managing all day-to-day operations and supporting overall office operational efficiency

• Act as a point of contact with building management regarding building requests and rental of building office spaces
• Maintain a high-functioning office which includes monitoring the appearance of common areas and meeting spaces, overseeing office supply orders and inventory, pantry, refreshments, as well as equipment and appliances
• Manage all expenses for the office operations
• Receive incoming mail/packages and prepare and distribute them to the appropriate parties
• Work with the onboarding team to send out swag packages to new hires
• Answer incoming calls and redirect them to the appropriate parties

Event Planning

• Assist with event planning – ERG and company-wide event planning support

Requirements

• Three to five years of full-time work experience in an administrative/office management role
• Dedication to delivering a high level of customer service by prioritizing work efficiently
• Self-directed, highly efficient, detail-oriented problem solver with demonstrated experience in driving projects through to completion
• Ability to interact professionally with all levels of internal and external parties
• Experience improving and identifying issues in processes, suggesting user-focused improvements, and navigating cross-functional teams
• Creative mindset to deliver employee experience, initiatives, and events
• Strong experience with Office Suite (Outlook, Excel, etc.)
• Strong written and oral communication skills

Benefits

We're dedicated to fostering a welcoming and inclusive culture that prioritizes the safety and well-being of all our clean energy professionals. We embrace and learn from our diverse backgrounds, encouraging open dialogue and growth. Through resources like our active Employee Resource Groups, DEI Working Group, and comprehensive training and workshops, we're continuing to build a supportive community that celebrates the convergence of our identities.

Our priority is to ensure that every team member feels valued and supported to have a healthy balance between work life and personal life. We believe a full life outside of the office makes for a happier, healthier team. We support that by offering robust benefits such as but not limited to, the following:

• Medical, Dental, and Vision insurance
• Vacation, Sick, and Volunteer days
• 401K with an employer safe harbor match
• Special Vendor Discounts on programs for:
• Identity theft and fraud prevention

Base Salary Range: $65,000- $90,000; Salary Commensurate with Qualifications and Experience.

We encourage people from minority or marginalized groups to apply. If you don’t meet 100% of the above qualifications, but see yourself contributing, please submit an application.

Convergent is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, height, weight, or any other characteristic protected by applicable laws, regulations, and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements in the country where we operate. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to talent@convergentep.com