Office Coordinator (Part Time Or Full Time)

LTC Language Solutions is looking for a Client Success & Office Coordinator that will join our Indianapolis team. We are looking for a self-starter with excellent communication skills and someone that is dedicated to providing exceptional customer service. If you are looking for a change and want to make a difference in the lives of other while working with an amazing team where you will be challenged, rewarded and inspired, you could be our next team member!
This position is responsible for coordinating all administrative functions of the Indianapolis office as well as providing administrative support to several other departments as necessary.
Here is what you get to do:

• Answer incoming calls and direct them to the appropriate staff member.
• Manage the front of the office and reception duties including welcoming guests and contacting appropriate staff members when guests arrive.
• Maintain and organize all common areas in the office and the office storage rooms.
• Assist in ensuring all tech equipment and appliances are in working order and taking inventory.
• Assist the IT department in shipping equipment to necessary locations, as necessary.
• Responsible for inventory of office supplies and stock and making purchase orders to restock supplies.
• Responsible for ensuring that the staff kitchen is stocked with required necessities and maintains organization and cleanliness.
• Coordinates office cleaning and organization, and submits maintenance requests when needed.
• Assist various departments in administrative duties including filing, scanning, organizing information, and data entry.
• Assist in organizing and planning various office events which include scheduling attendees, room setup, ordering food, clean-up, décor, purchasing supplies, etc.
• Assist the Executive Assistant to the CEO in office event planning, coordination, and travel arrangements, when needed.
• Ensure all mail is distributed to appropriate staff members.
• Providing printing, binding, and sorting support to sales, language training, and finance.
• Provide any other administrative support as needed by the company.

• Make daily deposits of checks that arrive in the mail.
• Manage Finance Inbox – Provide responses or direction in a timely manner to any client e-mails
• Assist the Finance Department with other tasks, as necessary.

Human Resources Department Assistance- (10%)

• Provide support to human resources manager on various projects.
• Assist with setting up offices for employees upon onboarding and ensuring they are provided with all equipment they need, computer, monitors, keyboard, mouse, etc.
• Other tasks as they arise.

Skills we love:

• Self-starter
• Excellent interpersonal communication and problem-solving skills
• Takes initiative to get things done
• Great Customer Service Skills
• Displays a high attention to detail and strong organizational skills
• Ability to work collaboratively on a team, as well as independently.
• Maintains a professional attitude and presentation at all times.
Passion to learn and grow

POSITION DETAILS & QUALIFICATIONS:
Location: Indianapolis, IN (In-person)
Position: Monday-Friday (Part-Time or Full-time eligible) Hours: TBD
Pay: $18- $20 Hourly
Education: Bachelor’s degree preferred.
Experience: 2-3 years of working in a customer-facing and administrative support role.
Knowledge: Intermediate to advanced experience with MS Office Suite, excellent phone skills, customer service oriented, organized, and detail-oriented. Must have the ability manage time efficiently. Must have access to a vehicle during the work day for errands and shipping.
Full-Time Employees have access to:

• Very generous company-matched 401k program
• Paid Holidays
• Competitive paid time off program
• Maternity/paternity benefits
• Company provided long-term disability and life insurance
• Comprehensive insurance including medical, dental and vision

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