Office Coordinator

Job Title: Office Coordinator
Company: Family Solutions Home Care LLC

Job Description:

Family Solutions Home Care LLC is seeking a proactive and highly organized individual to join our team as an Office Coordinator. As a key member of our growing organization, the Office Coordinator will play a vital role in maintaining the efficient operation of our office and ensuring the satisfaction of our employees.

Responsibilities:

• Employee Relations: Cultivate and manage positive relationships between employees, fostering a supportive work environment.
• Employee Records Management: Manage and oversee employee visit records within the charting system to ensure accuracy, promptly addressing any discrepancies or time change requests as necessary.
• Compliance and Documentation: Ensure employee compliance with IDOH policies, procedures, and documentation, maintaining high standards of professionalism and adherence to regulations.
• New Hire Onboarding Oversight: Oversee the onboarding process for new caregiver hires, including entering employee data into various systems, tracking compliance requirement expirations, and acknowledging birthdays.
• Office Supplies and Inventory Management: Organize, maintain, and order office supplies, inventory, and personal protective equipment (PPE) to support day-to-day operations.
• Flexibility and Adaptability: Demonstrate flexibility and adaptability in a dynamic work environment by fulfilling additional responsibilities as delegated by the Agency Manager.

Job Conditions:

The successful candidate must possess proficient communication skills in English, both verbally and in writing. Candidates should be self-motivated and able to work independently with minimal supervision while understanding their limitations and seeking assistance when needed.

Qualifications:

• Must be at least eighteen (18) years of age.
• A high school diploma is required; a bachelor’s degree is preferred.
• Must possess a current Limited, Expanded, or National background check per IC 16-27-2 and provide a negative TB test result.
• A current, valid state-issued driver's license is required if the employee is transporting an individual.
• Completion of Family Solutions Home Care LLC’s application, training, & orientation is mandatory.
• Demonstrated understanding and respect for clients, ethical standards, and confidentiality.
• Minimum of three years of office administrative/management experience.
• Minimum typing speed of 50 words per minute.
• Proficiency with PCs: Microsoft Office Suite is required.
• Ability to thrive in a fast-paced environment.
• Strong ability to work closely in a team setting.
• Excellent written and verbal communication skills.
• Quick learner with the ability to adapt to new software.
• Advanced organizational skills are essential.
• Comfortable handling and managing numerous phone calls, both making and receiving them.

Additional Information:

This position offers flexible scheduling options, with consideration for 25-40 hours per week based on the employee's needs. The role will continue to evolve and be defined as our organization expands, providing an exciting opportunity for growth and development. Ideal candidates will have a passion for helping people, with close ties to the disability community and familiarity with various resources.

If you are a motivated and compassionate individual looking to make a positive impact, we encourage you to apply for the Office Coordinator position at Family Solutions Home Care LLC.

Please submit your application along with a resume highlighting your relevant experience and qualifications. We look forward to welcoming the right candidate to our team!

Job Types: Full-time, Part-time

Pay: $17.81 - $21.44 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Fort Wayne, IN 46805