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SalaryAbout Us:
Johnson Barrow, Inc. is a respected leader in the Commercial HVAC industry, serving the Pacific Northwest for over five decades. Our commitment to excellence, innovation, and customer satisfaction has established us as an industry frontrunner. We are currently seeking a dynamic and organized Office Coordinator with a focus on Administrative and Executive Assistant duties to join our team.
Job Description:
As the Office Coordinator with an emphasis on Administrative and Executive Assistant responsibilities, you will play a pivotal role in ensuring the smooth operation of our office and providing critical support to the leadership team. This hybrid role requires a highly organized, detail-oriented, and proactive individual capable of managing administrative tasks while offering essential support to executives.
Key Responsibilities:
1. Office Management: Oversee day-to-day office operations, including front office reception, management of a multiple-line phone system, and maintaining office tidiness.
2. Administrative Support: Provide comprehensive administrative support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
3. Communication: Act as a liaison between executives and internal/external stakeholders, handling correspondence, phone calls, and emails in a professional manner.
4. Meeting Coordination: Organize and prepare materials for meetings, take meeting minutes, and follow up on action items.
5. Document Management: Maintain and organize important documents, reports, and records, ensuring confidentiality and accessibility.
6. Event Planning: Assist in planning and coordinating company events, conferences, and meetings, including customer events, golf tournaments, and meeting coordination.
7. Purchasing: Manage the purchasing of office supplies and maintain an organized office environment.
8. Travel Coordination: Handle employee and customer travel booking, ensuring cost-effective and efficient travel arrangements.
9. Onboarding Support: Assist with employee onboarding activities related to security, desk setup, and building orientation.
10. Mail Distribution: Manage incoming and outgoing mail distribution efficiently.
11. IT and HR Assistance: Collaborate with HR and IT departments to assist with computer and asset tracking, as well as other related tasks.
- Administrative Experience: Proven experience in an administrative or Executive Assistant role.
- Organizational Skills: Exceptional organizational and multitasking abilities to manage office operations effectively.
- Communication: Strong written and verbal communication skills, including professional phone etiquette.
- Software Proficiency: Proficiency in Microsoft Office Suite and other relevant office software.
- Attention to Detail: High level of accuracy and attention to detail in all tasks.
- Discretion: Ability to handle sensitive and confidential information with discretion and professionalism.
- Proactive: A proactive and self-motivated approach to problem-solving and task management.
- Team Player: Collaborative attitude and willingness to support team members.
The Office Manager role at Johnson Barrow, Inc. offers a unique opportunity to contribute to the efficient functioning of our organization while providing crucial support to our leadership team. If you possess the qualifications, experience, and enthusiasm necessary to excel in this role, we invite you to apply and be part of our legacy of excellence.
Salary Range: $60,000 - $80,000
Johnson Barrow, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
