Office Coordinator

Job Summary

This position assists in the coordination and provides operational and administrative support to physicians and practice administrators regarding policies and procedures and office service activities such as scheduling, payroll, and records control. This individual serves as a liaison with all levels of Mount Sinai Health System to ensure efficient delivery of non-financial services to practices of participating physicians. Typically reports to a Practice Manager & Director or higher-level executive.

Essential Duties and Responsibilities

1. Collects patient and insurance information and documents on form

2. Obtains insurance verification, insurance certification and authorization with number of visits allowed

3. Prepares patient’s record for therapists, keeping all information confidential

4. Enters patient confidential information into the spectra-soft computer system and eagle

5. Prepares confidential records and forms as per the department’s policies and procedures

6. Deals discreetly with large amounts of sensitive, confidential information concerning hospital affairs, information in minutes, letters and other documents

7. Obtains medical records, reports, etc., for therapists

8. Coordinates/prepares daily sign in sheets/schedule, this includes verifying schedules

9. Assists with typing/ word processing projects in the event of secretarial/staffing shortages

10. Manages/maintains inventory of office supplies

11. Assists with the budget preparation

12. Assists with the sorting and distribution of mail and other documents

13. Collects appropriate cash, issues receipts and reconciles cash

14. Creates systems for department files, including the organization of patient chart files

15. Composes correspondence, memos, minutes, and reports of meetings

16. Oversees that all patients are called back within working day schedules follow ups and reconciles charge tickets

17. Coordinates the preparation of daily charge tickets/vouchers insuring the proper information is includes. This information includes the patients name, account/case number, hospital registration code, patient’s diagnosis, insurance carrier, ICD9 codes, etc

18. Assists with and oversees that the batching /coding for each voucher is done daily and delivers them to their designated area. Reconciliation log kept

19.Responsible for the coordination of all GI procedures.

20.Responsible for obtaining medical clearance

Job Type: Full-time

Pay: $44,565.43 - $53,670.20 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• New York, NY 10016: Relocate before starting work (Required)

Work Location: In person