Office Assistant/Scanning Clerk

The Office Assistant/Scanning Clerk plays a crucial role in converting paper documents into digital copies using scanning equipment. This position involves managing digital files, raising concerns with equipment maintenance, and ensuring the quality of scanned documents. Additionally, the incumbent will provide administrative and clerical support to the Finance department, reporting directly to upper management and collaborating closely with the Comptroller, Office Manager, and HR.

Responsibilities:

1. Convert paper documents into digital copies using scanning equipment.

2. Manage and store digital files on computer systems.

3. Raise concerns and issues with scanning equipment to technicians.

4. Inspect the quality of scanned documents regularly.

5. Receive, scan, and index important documents.

6. Verify and upload documents into databases.

7. Store and retrieve all work files and records as needed.

8. Handle all company documents confidentially.

9. Perform front-line production work for the Finance department, including document preparation, scanning, and data entry.

10. Prepare documents for scanning by organizing, straightening pages, removing staples and other bindings, cutting, taping, and sifting through pages.

11. Follow work processes to ensure optimal output, quality, and downstream process integrity.

12. Stay current with training and changes to work procedures.

13. Report directly to upper management.

14. Work closely with the Comptroller, Office Manager, and HR on various administrative tasks and projects.

Qualifications:

· High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

· Ability to read and comprehend simple instructions and memos.

· Must be able to lift and carry up to 50-pound boxes.

· Must be able to sit or stand for extended periods of time.

· Repetitive motion of hands, wrists, and fingers.

Skills:

· Proven experience as an office clerk or in other clerical positions.

· Familiarity with procedures and customer service.

· Working knowledge of technology devices and processes.

· Very good knowledge of MS Office.

· Excellent communication skills.

· Very good organizational and multitasking abilities.

Honda of Tenafly is an Equal Employment Opportunity Employer

EOE/M/F/D/V

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Tenafly, NJ: Relocate before starting work (Required)

Work Location: In person