Office Assistant/Receptionist

Job Brief

Jobs Direct is a staffing firm in Allen Park looking for a new member to join our team as an admin assistant to manage our front desk on a daily, part-time basis to perform a variety of administrative and clerical tasks. Working hours for our receptionist will be from 9:30 - 2:30pm, Monday through Friday. Must have own dependable transportation.

You will be the first point of contact for our company. Our assistant's duties will include offering administrative support across the organization. You will welcome guests and greet those who visit the business in addition to coordinating communication over the phone and via email. There will be a fair amount of data entry in this position. Must be well-versed in using computers and have 100% accuracy when entering information.

Responsibilities

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answering, screening and forwarding incoming phone calls when necessary.
• Recording messages and providing timely follow up to appropriate party.
• Receiving and sorting daily mail.
• Pulling and printing applications received virtually and providing proper documents to incoming applicants.
• Calling applicants and creating schedule for interview appointments.
• Provide basic and accurate information over the phone and via email.
• Perform other clerical receptionist activities such as filing, photocopying, scanning and transcribing information.
• Maintain a clean and tidy workspace.

Requirements and skills

• Proven work experience as a receptionist or front office representative - Experience at a staffing company is a plus.
• A working knowledge of Google Drive, Docs, Sheets is a plus
• Experience in Paychex Flex (admin role, not as employee) is a plus
• Data Entry with 100% Accuracy
• Hands-on experience with office equipment
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be proactive and resourceful when situations arise
• Excellent organizational skills
• Filing hard copies, adhering to retention policies
• Multi-tasking and time-management skills, with the ability to prioritize tasks

Job Type: Part-time

Pay: From $15.00 per hour

Schedule:

• Day shift
• Monday to Friday

Experience:

• Customer service: 3 years (Required)

Work Location: In person