Address
Form of workIndependently performs a variety of advanced, diversified, and confidential secretarial and administrative duties for a Tier Level executive which requires broad and comprehensive experience, skill, and knowledge of organization policies and practices. Ensures requests for action or information are relayed to appropriate Executive Leadership Team member for prompt resolution. Screens telephone calls and visitors, and resolves inquiries. Schedules appointments, meetings, and travel itineraries and coordinates related arrangements.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
- Provides wide variety of advanced, customized, diversified, and confidential secretarial and administrative support. Regularly engages in contact with wide variety of individuals requiring exactness and sensitivity.
- Initiates and composes various memoranda, correspondence, statistical reports, and presentations using typewriters, personal computers, and software including word processing, spreadsheets, and/or graphics applications. Reviews incoming correspondence; screens items; responds or delegates as appropriate. Acts on behalf of their executives when interacting with visitors and callers. Receives, screens, and responds to incoming phone calls and visitors in a prompt and professional manner. Conveys information; resolves inquiries; and mediates potential conflicts.
- Oversees and coordinates all activities related to routine and special functions/meetings including preparation of the agendas, recording and transcribing Board proceedings, distribution of materials to individuals prior to meeting; related room and travel arrangements; preparation of presentation material; maintains business calendar and the like.
- Regularly engaged in a variety of internal and external contacts often requiring exactness and sensitivity to relay information, arrange meetings and the like.
- Maintains and/or updates a variety of records, data bases, or filing systems ensuring accurate and up to date information is being processed and recorded. In doing so handles a significant volume of confidential information and ensures maintenance of confidentiality.
- Performs general office duties such as ordering and storing supplies, copying, completing expense checks, and the like.
- Maintains a working knowledge of applicable Federal, State and local laws and regulations, the Corporate Compliance Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
EDUCATION/EXPERIENCE REQUIRED:
- High School Diploma/G.E.D. required composing and preparing a variety of confidential reports, tables, memorandums, etc. Associates Degree in business or a secretarial field from a business school or college is preferred.
- Ability to type documents with speed and accuracy and compose business correspondence.
- Basic mathematical skills necessary to work with statistical information and budgets.
- Approximately five (5) years progressively more responsible secretarial experience, with at least two (2) years as a secretary to a senior level manager in order to acquire an advanced level of secretarial skills and overall knowledge of office procedures and protocols required at the senior management level.
- Advanced knowledge of personal computers and software including windows, word processing, spreadsheet, and graphics applications necessary to prepare complex professional documents, presentations, and reports.
- Ability to proof read for typographical and grammatical errors, and independently edits documents to ensure a professional, error free work product.
- Substantial interpersonal and communication skills necessary in order to effectively interact and mediate issues when dealing with a wide variety of individuals in the completion of the above tasks.
- Ability to handle multiple concurrent assignments.
- High level of discretion and confidentiality required.
- Ability to concentrate and pay close attention to detail up to fifty percent of work time.
Additional Details
This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.
Overview
Under the leadership of President and CEO Robert G. Riney, Henry Ford Health is a
$6 billion integrated health system comprised of six hospitals, a health plan, and 250+ sites
including medical centers, walk-in and urgent care clinics, pharmacy, eye care facilities and
other healthcare retail. Established in 1915 by auto industry pioneer Henry Ford, the health system
now has 32,000 employees and remains home to the 1,900-member Henry Ford Medical Group, one
of the nation’s oldest physician groups. An additional 2,200 physicians are also affiliated with the
health system through the Henry Ford Physician Network. Henry Ford is also one of the region’s
major academic medical centers, receiving between $90-$100 million in annual research funding and
remaining Michigan’s fourth largest NIH-funded institution. Also an active participant in medical
education and training, the health system has trained nearly 40% of physicians currently practicing
in the state and also provides education and training for other health professionals including nurses,
pharmacists, radiology and respiratory technicians. visit HenryFord.com.
Benefits
Whether it's offering a new medical option, helping you make healthier lifestyle choices or
making the employee enrollment selection experience easier, it's all about choice. Henry
Ford Health has a new approach for its employee benefits program - My Choice
Rewards. My Choice Rewards is a program as diverse as the people it serves. There are
dozens of options for all of our employees including compensation, benefits, work/life balance
and learning - options that enhance your career and add value to your personal life. As an
employee you are provided access to Retirement Programs, an Employee Assistance Program
(Henry Ford Enhanced), Tuition Reimbursement, Paid Time Off, Employee Health and Wellness, and a whole host of other benefits and services. Employee's classified as contingent status are not eligible for benefits.
Equal Employment Opportunity/Affirmative Action Employer
Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is
committed to the hiring, advancement and fair treatment of all individuals without regard to
race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,
weight, marital status, family status, gender identity, sexual orientation, and genetic information,
or any other protected status in accordance with applicable federal and state laws.
