Office Assistant/Admin

Ivy Hill Assisted Care is a 30 bed Rest Home for the elderly. We are currently looking for the right person to work in the office Tuesday or Wednesday and Friday. The right person will have the following experience and skill sets:

- Provide administrative support to staff and residents as required & act as assistant manager when required.
- Responsible for managing Human Resources documentation
- Greet and assist visitors, vendors, new hires, and residents
- Perform data entry, manage files, and update records electronically
- Assist in the preparation of reports, presentations, and other documents
- Coordinate meetings, appointments, and travel arrangements for staff
- Maintain office supplies inventory and place orders when necessary
- Handle sensitive information in a confidential manner

Skills
- Computer literacy: Proficient in using Google Drive & Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications
- Customer service: Ability to provide excellent customer service to clients and visitors
- Project coordination: Strong organizational skills to coordinate multiple tasks and projects simultaneously
-Able to take charge of situations that require immediate follow through
- Office organization: Ability to maintain an organized office environment
- Calendar management: Proficient in managing calendars, scheduling appointments, and coordinating meetings

We are seeking a highly organized and detail-oriented individual with excellent communication skills to join our team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing support. If you are a proactive problem solver with strong computer skills and a passion for delivering exceptional customer service, we would love to hear from you.

Please note that this is not an entry-level position. Prior administrative assistant experience IS required and previous management experience is preferred

Benefits:
- Paid time off

-Flexible schedule (must work on Fridays)

All employees are required to get a yearly physical, a bi-annual TB test. Healthcare facilities are required to follow the Covid vaccination guidelines implemented by the state of Massachusetts per the DPH.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 12 – 18 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Haverhill, MA 01830: Relocate before starting work (Required)

Work Location: In person