Office Assistant/Facilities Assistant

Qualifications Skills:

• Ability to work in a high activity/fast paced environment while managing associated stress
• Possesses excellent organizational skills and ability to work independently
• Ability to handle ambiguity, juggle many tasks at once and quickly shift from one situation or task to another and prioritize workload with attention to detail
• Demonstrates ability to define and manage processes
• Ability to build and maintain effective working relationships with all levels of management, vendors and staff
• Overseeing reception and secretarial services
• Excellent English communication skills, listening and negotiation skills in order to articulate ideas and thoughts clearly through various means, including written and oral communications with all levels of the organization up to and including executive management
• Complies with company ethics policies
• Service excellence mindset, always willing to try to positively improve the situation
• Client focused approach to work
• Willingness to work in a matrix environment and to value the importance of teamwork
• Maintains office services by organizing office operations and procedures, controlling correspondence, planning travel, reviewing and approving supply requisitions, and assigning and monitoring clerical functions
• Assist with Facilities work orders, invoices, paperwork
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Organize and coordinate office operations effectively and in timely manner
• Assist Managing Partners with personal and company related requests
• Manage calendars for teams’ meetings and travel arrangements for Partners
• Assist accounting and vendors with requests in regard to the payments, invoices
• Keep the kitchen and cleaning supplies, snacks in stock
• Act as a liaison between all the departments in the company
• Manage, plan and bring ideas for company team building events
• Follow the company budget for the office expenses
• Successful completion of any ad hoc requests/projects
• Bilingual: English/Russian

Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Front desk: 2 years (Required)

Ability to Commute:

• Quincy, MA 02169 (Required)

Ability to Relocate:

• Quincy, MA 02169: Relocate before starting work (Required)

Work Location: In person