Office Assistant I/Ii (Part-Time)

Description

Example of Duties

• Assist in the administration of the agency through the preparation, handling, and maintenance of personnel and other confidential files
• Assist with budget preparation, purchasing, accounts receivable and payment requests
• Research and compile available data for special projects, including statistical and/or financial reports
• Recommend organization or procedural changes affecting clerical support activities
• Receive, prepare, stamp, route, distribute and file a wide variety of materials in established program policies and procedures
• Regularly greet the public by telephone and/or in person
• Provide citizens and employees with routine, factual information and direct callers to appropriate offices/people
• Type correspondence, lists, cards, addresses, labels, and forms from written material
• Proofread and/or correct typed material for completeness and/or spelling, grammatical or punctuation accuracy
• Conduct simple and accurate record keeping by transferring data, matching, sorting, tabulating and filing data and records
• Maintain accurate records and a filing system in accordance with policies and procedures which may include reviewing files for accuracy and completeness
• Receive cash payments and maintain petty cash, daily cash and daily revenue records
• Collate/staple materials by hand or machine; fold, insert, and seal materials in envelopes; operate a variety of office equipment, such as photocopiers, facsimiles, typewriters, calculators, and personal computers
• Inventory and maintain office supplies
• Handle confidential information regarding controversial matters or affairs of a sensitive nature with diverse implications
• May assist in the support of a commission including preparation of agendas, assembling background materials
• Performs other related duties as required.

Typical Qualifications

Experience and Education

• Minimum of one year of general office experience, including public contact
• High school diploma or G.E.D.
• Ability to type 45 words per minute
• An Associates degree and experience working in a law enforcement environment are highly desirable

Supplemental Information

This recruitment will close on 4/5/24 or until 200 applications are received, whichever comes first.
Supplemental Information

• A resume is required. Failure to submit a resume will result in disqualification from the process.

• Any felony conviction except as provided in Government Code 1029(b)-(e).

• Any adult use or possession of a drug classified as an illegal opiate, hallucinogen, stimulant, or depressant in the past 7 years. This includes cocaine, methamphetamine, heroin, GHB, ecstasy, etc.

• A pattern, history, or irresponsibility as evidenced by debt collections, civil judgements, or failure to pay, etc. Exigent circumstances may be evaluated on an individual basis.

• Any conviction of driving under the influence of alcohol or drugs within the past seven years of the date of application or more than one conviction of driving under the influence at any time.