Office Assistant

The Capuchino Therapy Group is seeking a Part-Time Office Assistant to be a part of their multidisciplinary team. This is an exciting administrative support position in which you will provide excellent customer service by greeting patients, answering phones, scheduling appointments and general office duties while working with children, adolescents, and adults with a variety of special needs.

Our clinic is located in the Arden Arcade area in Sacramento.

Main Job Tasks and Responsibilities

• answer, screen and transfer inbound phone calls
• receive and direct visitors and clients
• general clerical duties including photocopying, fax, and mailing
• maintain electronic and hard copy filing system
• retrieve documents from filing system
• handle requests for information and data
• resolve administrative problems and inquiries
• prepare written responses to routine enquiries
• prepare and modify documents including correspondence, reports, drafts, memos, and emails
• schedule patient appointments
• open, sort and distribute incoming correspondence
• maintain office supply inventories
• coordinate maintenance of office equipment
• coordinate and maintain records for staff

Education and Experience

• computer skills and knowledge of relevant software
• knowledge of operation of standard office equipment.
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management

Key Competencies

• communication skills - written and verbal
• planning and organizing
• prioritizing

Experience and Skills

previous office experience may be requested but this can also be entry-level position

competent computer skills including MS Office or equivalent

internet skills including use of e-mails, group messaging and data collection

organization and planning skills

work management and prioritizing skills

verbal and written communication skills

problem solving ability

attention to detail

flexibility

reliability

teamwork

Submit your Cover Letter and Resume via email.

In the subject line, write your favorite animal.

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Professional development assistance

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: In person