Office Assistant

This position is responsible for maximizing the productivity of the Business Office and System Consultants.

The following Core Competencies apply to everyone and are essential to all Central Kansas Library System jobs:

• Accountability – Follows-up and meets commitments, takes ownership for work, and possesses a strong ability to stay focused on individual, department, and CKLS results.
• Communication – Clearly and effectively expresses ideas and thoughts (verbally and in writing); listens actively.
• Customer Focus & Public Relations – Builds positive internal and external customer relationships; is committed to customer satisfaction; assumes responsibility for solving customer problems and ensures commitments to customers are met.
• Initiative – Independently acts to resolve problems and provide solutions; seeks out new responsibilities; generates new ideas; practices self-development.
• Safety – Understands and supports safety standards as required by the job; keeps the workplace clean and safe.
• Teamwork– Encourages and facilitates cooperation, pride, and trust among the team; fosters commitment and team spirit; works cooperatively with others to achieve overall goals.
• Maximizes the productivity of the business office and all consultants.
• Working knowledge of office equipment.
• Performs clerical duties including typing, filing, and completion of forms.
• Performs minor accounting duties.
• Creates and updates records to ensure accuracy and validity of information.
• Assists in preparing regularly scheduled reports.
• Gathers documents to prepare for meetings and coordinates travel, meeting, and workshop arrangements.
• Monitors level of supplies and handles shortages.
• Resolves office-related malfunctions and responds to requests or issues.
• Serves as the receptionist for the office, greeting visitors and answering telephone calls.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Sorts incoming mail to appropriate department or individual; processes outgoing mail.
• Maintains filing systems manually and electronically.
• Manages calendars and schedules appointments.
• Answers business office telephone and fields telephone calls from member libraries.
• Prepares and proofreads documents, spreadsheets, and web-based documents and forms.
• Prints/copies/laminates materials and documents for internal customers and member libraries.
• Processes bulk mailings.
• Manages print room.
• Submits work orders and schedules repairs for general office space and equipment, escorts vendors.
• Exhibits excellent telephone and email communication skills.
• Cooperates with other departments and performs any task essential to the smooth operation of the System.

Works under general supervision from the Business Manager and System director.

Duties and responsibilities, as required by business necessity may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling and work location may be changed at any time, as required by business necessity.

• Must possess strong computer skills using QuickBooks and Microsoft Office Suite applications (specifically Microsoft Word and Excel).
• Self-starter with strong problem-solving skills.
• Must be detail-oriented, organized, and with demonstrated analytical ability.
• Ability to communicate effectively and pleasantly with others through writing and speaking precisely.
• Ability to handle confidential and sensitive information with discretion and maintain strict confidentiality.
• Must be team-oriented and possess a positive attitude and work well with others.
• Ability to handle responsibilities and problems creatively, to carry an idea from beginning to end.
• Ability to take direction from others.
• A minimum 1-year relevant experience working in an automated environment preferred.

The Central Kansas Library System requires reference/background and drug screening for all positions.

One (1) or more years in complex office support and/or business administration.

A minimum of a high school diploma or equivalent is required.

Lifting (weight): up to 40 lbs.

This position requires sitting for long periods of time.

All Central Kansas Library System employees may be called upon to assist other departments as needed.

Please see this webpage for more information: This position is responsible for maximizing the productivity of the Business Office and System Consultants.

The following Core Competencies apply to everyone and are essential to all Central Kansas Library System jobs:

• Accountability – Follows-up and meets commitments, takes ownership for work, and possesses a strong ability to stay focused on individual, department, and CKLS results.
• Communication – Clearly and effectively expresses ideas and thoughts (verbally and in writing); listens actively.
• Customer Focus & Public Relations – Builds positive internal and external customer relationships; is committed to customer satisfaction; assumes responsibility for solving customer problems and ensures commitments to customers are met.
• Initiative – Independently acts to resolve problems and provide solutions; seeks out new responsibilities; generates new ideas; practices self-development.
• Safety – Understands and supports safety standards as required by the job; keeps the workplace clean and safe.
• Teamwork– Encourages and facilitates cooperation, pride, and trust among the team; fosters commitment and team spirit; works cooperatively with others to achieve overall goals.

• Maximizes the productivity of the business office and all consultants.
• Working knowledge of office equipment.
• Performs clerical duties including typing, filing, and completion of forms.
• Performs minor accounting duties.
• Creates and updates records to ensure accuracy and validity of information.
• Assists in preparing regularly scheduled reports.
• Gathers documents to prepare for meetings and coordinates travel, meeting, and workshop arrangements.
• Monitors level of supplies and handles shortages.
• Resolves office-related malfunctions and responds to requests or issues.
• Serves as the receptionist for the office, greeting visitors and answering telephone calls.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Sorts incoming mail to appropriate department or individual; processes outgoing mail.
• Maintains filing systems manually and electronically.
• Manages calendars and schedules appointments.
• Answers business office telephone and fields telephone calls from member libraries.
• Prepares and proofreads documents, spreadsheets, and web-based documents and forms.
• Prints/copies/laminates materials and documents for internal customers and member libraries.
• Processes bulk mailings.
• Manages print room.
• Submits work orders and schedules repairs for general office space and equipment, escorts vendors.
• Exhibits excellent telephone and email communication skills.
• Cooperates with other departments and performs any task essential to the smooth operation of the System.

Works under general supervision from the Business Manager and System director.

Duties and responsibilities, as required by business necessity may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling and work location may be changed at any time, as required by business necessity.

• Must possess strong computer skills using QuickBooks and Microsoft Office Suite applications (specifically Microsoft Word and Excel).
• Self-starter with strong problem-solving skills.
• Must be detail-oriented, organized, and with demonstrated analytical ability.
• Ability to communicate effectively and pleasantly with others through writing and speaking precisely.
• Ability to handle confidential and sensitive information with discretion and maintain strict confidentiality.
• Must be team-oriented and possess a positive attitude and work well with others.
• Ability to handle responsibilities and problems creatively, to carry an idea from beginning to end.
• Ability to take direction from others.
• A minimum 1-year relevant experience working in an automated environment preferred.

The Central Kansas Library System requires reference/background and drug screening for all positions.

One (1) or more years in complex office support and/or business administration.

A minimum of a high school diploma or equivalent is required.

Experience may be substituted for education.

Education may be substituted for experience.

Lifting (weight): up to 40 lbs.

This position requires sitting for long periods of time.

All Central Kansas Library System employees may be called upon to assist other departments as needed.

Please see https://ckls.org/employment/ for more information.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Great Bend, KS 67530: Relocate before starting work (Required)

Work Location: In person