Office Assistant/Receptionist

Job Summary

• Answering Phones: Serve as the first point of contact for incoming calls, providing professional and courteous assistance to callers, directing them to the appropriate department or individual.
• Accounting Tasks: Assist with basic accounting duties such as invoicing, billing, and data entry into accounting software (MAS90). May also help with reconciling accounts and processing payments.
• Typing and General Office Work: Perform various administrative tasks including typing correspondence, filing documents, organizing office supplies, and managing incoming/outgoing mail.
• Paperwork Handling: Responsible for handling paperwork related to incoming and outgoing shipments, invoices, and other administrative documents. Ensure accuracy and completeness of paperwork.
• Cleaning Duties: Perform routine cleaning tasks to maintain cleanliness and organization in the reception area and common areas. This may include dusting, vacuuming, and sanitizing surfaces.
• Microsoft Access Knowledge: Proficiency in Microsoft Access is desirable, as the receptionist may be required to input and manage data in databases, generate reports, and perform other tasks using Access.
• Additional Responsibilities: Assist with scheduling appointments, coordinating meetings, and managing calendars. Provide administrative support to various departments as needed.
• Customer Service: Deliver exceptional customer service to visitors, clients, and employees who visit or call the office. Handle inquiries and requests promptly and professionally.
• Problem-Solving: Ability to identify and resolve issues independently or escalate them to the appropriate person or department for resolution.
• Multi-Tasking: Effectively manage multiple tasks and priorities in a fast-paced environment while maintaining attention to detail and accuracy.
• Professionalism: Maintain a professional and friendly demeanor at all times, representing the company in a positive light to all visitors and callers.
• Team Collaboration: Collaborate with colleagues and other team members to ensure smooth operations and effective communication within the organization.
• Flexibility: Willingness to adapt to changing priorities and take on additional responsibilities as needed to support the needs of the organization.
• Organizational Skills: Strong organizational skills with the ability to keep track of multiple tasks, deadlines, and priorities effectively.
• Communication Skills: Excellent verbal and written communication skills, with the ability to convey information clearly and professionally to individuals at all levels within the organization.
• Attention to Detail: Meticulous attention to detail in all tasks, including paperwork, data entry, and correspondence, to ensure accuracy and completeness.
• Time Management: Efficiently manage time and prioritize tasks to ensure deadlines are met and work is completed in a timely manner.

Job Type: Full-time

Pay: $14.00 - $15.00 per hour

Expected hours: 25 per week

Schedule:

• Monday to Friday
• No nights
• No weekends

Ability to Relocate:

• Topeka, KS 66614: Relocate before starting work (Required)

Work Location: In person