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Form of workJob Description
As an Assistant Office Manager at Nissan of Olathe, you will have the opportunity to work with other team members making a positive impact on our business and customers and community every day.
The Assistant Office Manager is responsible for reviewing and processing financial data for all of the dealership departments, which together represent the accurate financial condition of the business, and provide accurate reporting to the Office Manager and Controller.
Essential Duties and Responsibilities:
- Verifies all postings to accounting which can include but not limited to AP, AR, purchases, payments, inventories, schedules and contract registrations.
- Cross trains for other admin positions, as needed
- Back up for cashier, as necessary for last minute time off or vacations
- Reconciles company credit card statements and reports to corporate as directed
- Maintains control of the dealership keys for various buildings and gate access
- Tracks all state issued dealer plates and performs periodic physical audits
- Reconciles monthly vehicle audits for inventory control purposes
- Research cash sales, AR and credit card balances as needed
- Reconcile and research sublet balances as needed
- Analyze the CDK CCCA report for receivable items
- Communicate with various departments on any open AR items
- Process and research the monthly Expense Trend report in CDK
- Order office supplies
- Rotate and purge annual files as per the records retention policy and guidelines, as directed by management team
- Reconciles and posts the monthly FUEL statement credit accounts
- Reviews the accuracy of deal posting by using the CAVS report in CDK, researching any differences for correction
- Back up to the Office Manager for daily floorplan analysis and posting
- Maintains an effective cash management system.
- Maintains cash reporting logs and documents.
- Controls petty cash amounts for dealership and sales department.
- Reconciles select accounts monthly.
- Ensures that all manufacturer accounts including rebates, interest, protection and co-op advertising accounts are current and accurate.
- Closes month by processing accounting month end.
- Ensures monthly work packet is complete and accurate.
- Assists in completion of annual review/audit.
- Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
- Ensures all customer and employee data is properly stored and secured.
- Manages the payoff of vehicle floor plan and oversees all floor plan audits.
- Compiles information and prepares reports as requested by management and/or dealer principal.
Requirements and Preferences:
- Automotive accounting experience required.
- CDK experience preferred and a plus!
- At least 2 years’ experience working in a busy automotive office environment required.
- Strong attention to detail is required.
- Understand deadlines and be able to apply the appropriate sense of urgency to all tasks.
- Ability to work in a team-oriented environment and comfortable in an open office setting.
Benefits:
- Medical, Dental, Vision
- Accident, critical illness and hospital indemnity plans available
- Health savings
- Flex spending
- Short-term and Long-term disability plans
- LifeLock
- Company paid Life Insurance
- Vol Life
- 401k with company match
- PTO (Paid Time Off)
Nissan of Olathe is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.
