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*Please Note: COVID Vaccine requirement for DOC employment NO LONGER REQUIRED*
Office Assistant 3 (OA3)
Monroe Correctional Complex
FULL TIME - Permanent & Non-Permanent
FULL TIME - Permanent & Non-Permanent
The Department of Corrections is seeking a highly motivated and qualified individual for the position of Office Assistant 3 (OA3) for Monroe Correctional Complex (MCC).
The Monroe Correctional Complex (MCC) is a 1500 bed male all-custody level facility located 30 miles northeast of Seattle. Employing approximately 1000 staff, the complex consists of five major units: the Washington State Reformatory Unit (WSRU), Sky River Treatment Center (SRTC), a large mental health in patient treatment unit, Twin Rivers Unit (TRU), Intensive Management Unit (IMU), and the Minimum-Security Unit (MSU). Services provided at the Monroe Correctional Complex include custody and security, classification, education, incarcerated individual work programs, health care (both inpatient and outpatient), mental health care, sex offender treatment, food service, maintenance, personnel, recreation, volunteer services, religious services, library services, offender records, visiting and extended family visits.
The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
NOTE: This recruitment may be used to fill future vacancies.
Duties
Department of Corrections OA3’s keep our agency moving with their attention to detail and general administrative skill.
At the Monroe Correctional Complex, an adult male facility, this position works under general supervision, independently performing a variety of complex clerical projects and assignments, establishing manual or electronic record keeping/filing system and/or database files, and responding to inquiries requiring substantive knowledge of office/departmental policies and procedures in support of the Department of Corrections mission, to improve public safety.
Duties include, but are not limited to:
- Independently maintains and updates all programs in the Offender Management Network Information (OMNI) program.
- Track all changes and the daily management wait list in concurrence with incarcerated individual work crew supervisors and classification counselors.
- Enter library callouts and collect activity sheets weekly to enter in the callout system.
- Assist in compiling minutes for Correctional Program Manager (CPM) activities and prepping for distribution.
- Maintain all information regarding events, fundraisers, and unit movies.
- Handle all aspects of incarcerated individual orientation and complete in OMNI.
- Track incoming transfers to attend the orientation and schedule accordingly.
- Provide coverage for receptionist position for breaks and absences as required.
- Assist staff with information and supplies.
- Provide occasional supervision of incarcerated individuals.
- Attend meetings as required.
- Perform other duties as required and assigned by the Correctional Program Manager and Secretary Supervisor
- This position is located in an adult male correctional facility and has interactions with incarcerated individual maintenance crews.
- Requires primarily data/entry desk work, however, may require standing or sitting for long periods of time.
- Must be able to walk to all units and may be required to lift up to 40 lbs.
Qualifications
REQUIRED
- High School Diploma or GED
- One (1) year clerical/office experience
- Must be able to type 40 words per minute
- Ability to maintain confidentiality in performance of job duties
- Professional and respectful communication
- Ability to work accurately and independently with minimal direct supervision
- Exceptional customer service skills
- Two (2) years of clerical, keyboarding/typing and data entry experience.
- Competent at performing general clerical duties.
- Competent with computer programs such as Word, Access, Excel, Outlook, Teams, Etc.
- Ability to work independently; read, understand and interpret policies and procedures, work and communicate effectively with others.
- Experience working in a criminal justice environment.
Supplemental Information
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
REQUIRED
Include a RESUME, COVER LETTER and a minimum of THREE (3) PROFESSIONAL REFERENCES with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
** Failure to provide this information may result in your application not being considered for this position **
**Please note: Phone number AND email address are required for all professional references.
- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date ofhire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- This position may be represented by a bargaining unit.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacation days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
For questions about this recruitment, or to request reasonable accommodation in the application process, please email amy.holcomb@doc1.wa.gov or jrbollinger@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
