Office Assistant

Job type: Full-time (minimum 30 hours per week, up to 40 hrs during peak season).

Requirements:

• Fluent Spanish speaker required
• Friendly and personable, capacity to speak to clients in person and on the phone with an energetic attitude and positive demeanor
• Preferred 2 years experience working as a bookkeeper or in an accounting office.
• Knowledge of Quickbooks Online and Desktop preferred.
• Excellent typing skills and detail oriented (can do data entry with high accuracy and minimal errors)
• Knowledge of Quickbooks Online and Desktop preferred
• Knowledge of Google Docs, Microsoft Excel/Word, and Adobe required
• Ability to be proactive and research questions and business inquiries as requested
• Ability to organize work space, handle multiple accounts, prioritize and meet deadlines, and complete work in an efficient manner
• Create and email client invoices
• Must be honest, reliable and organized
• Proof of Covid-19 Vaccines required
• Office is located on a 2nd floor with no elevator

Helfpul but not Required:

• Income Tax Preparation knowledge (CTEC licensed would be amazing)
• Experience with Compliance SOS compliance filings like corporate statements of information, sales & use tax returns, etc..
• Knowledge of small business filings Corp and DBA paperwork (preferred but not required)
• Demonstrate knowledge in tax aspects of business transaction issues

Who we are:
We are a well established women-owned small business/real estate & accounting office with more than 25+ years of entrepreneurship, offering a great opportunity for a motivated, bi-lingual (in Spanish) bookkeeper/office manager to be part of our small and awesome team! We are passionate about helping our clients thrive financially.

What You'll Do:

• Provide complete bookkeeping services to small business clients:
• Handle accounts payable and accounts receivable of multiple accounts
• Prepare financial statements general ledgers, P&Ls, and other financial reports.
• Enter and monitor client income and expenses
• Download, code and record monthly credit card transactions
• Complete bank reconciliations & generate reports
• Prepare and make weekly bank check deposits
• Enter General Journal entries
• Prepare vendor/client 1099s as needed
• Prepare and run payroll for clients' employees and run accompanying reports (through private software) under manager's supervision
• Prepare (or enter data) on tax prep software for income tax returns
• Help file Statements of Information & other filings
• Make phone calls to clients as needed to request documents, account info, or other as needed
• Answer phones, take messages, scan documents, prepare mailings, and do simple office filing etc., as needed
• Communicate with vendors to resolve billing inquiries when needed
• Research technical issues as needed
• Help carry out in-house small promotional events (Pumpkin Carving BBQ, Thanksgiving canned food drive, or other events, etc.)

Benefits:

• Flexible schedule (30 hours+, Monday-Friday, day shift)and Saturdays during Tax Season
• Paid time off and Holidays
• Willing to train in some aspects of the above
• Excellent opportunity to learn from an entrepreneur with 25+ years of experience

Compensation:

• $17.50 - $23 per hour
• Compensation will be commensurate with experience

Job Type: Part-time

Pay: $17.50 - $23.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Experience:

• Bookkeeping: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person