Office Administrator

Who We Are

As one of the fastest-growing on-the-go drinkware companies in America, we’ve got a reputation for doing great things. Our vision is simple - bring delight to eating and drinking. Delight is different to everyone. Whether it’s the perfect cup of coffee, or a water bottle that helps you crush your workout, our mission is to make it look great, function perfectly and cost less than you’d expect.

Delivering on this promise takes extraordinary efforts and exceptional people. Through our teams’ ingenuity and grit, we’ve created a place where the best ideas win, and they can come from anyone. Our culture combines the scrappy spirit of a startup with the perks of a market leader.

We believe the right way to design products starts and ends with two key ingredients: process + people. Process is the path that takes us from ideas to products that are on brand, on time and on budget. People are the secret sauce that adds ingenuity every step of the way.

Together, we navigate each day with optimism, curiosity, a healthy sense of humor and a strong allergy to the word “no.” This desire for better, coupled with a deep understanding of consumers’ daily lives, gets us to meaningful delight.

About the Role

Reporting to the Senior Manager, People Operations, the Office Administrator will be a key player in the employee success function at Leapfrog. This role will be responsible for providing a wide range of support to the office, employee engagement, and administrative functions at Leapfrog. Please note, due to the nature of this role, the employee selected must be willing to work on-site in our Lincoln Park office full-time Monday-Friday.

What You’ll Do

• Serve as a single point of contact regarding all office matters, with the ability to prioritize and act on all queries
• Distribute and manage incoming and outgoing mail/packages, including arranging courier requests and owning relationships with UPS, FedEx, etc.
• Executing day-to-day office tasks that ensure the workplace is clean, appealing, and running smoothly which includes stocking and replenishing kitchen and office supplies and setup and breakdown of weekly team lunches
• Coordinate events including weekly lunches, social events, seasonal office events, and other celebratory moments in coordination with the Leapfrog Fun Committee
• Assist the Sales and Marketing Teams with customer meeting preparation - staging, inspecting, labeling and shipping samples and presentation materials to customer HQs, print and bind presentations, coordinating and confirming delivery to various team members
• Initiate onboarding and offboarding tasks, including communication with managers and candidates, coordinating IT assets, arranging onboarding schedules, and assisting with new hire orientation tasks
• Resolve basic computer, office, and conference system equipment problems
• Schedule meetings, book travel reservations and resolve calendar conflicts across the office as needed
• Participate in team member recognition, milestone, and rewards program coordination
• Assist in data entry and admin support for various functions as needed
• Desire to take on independent projects to further improve operations, increase company productivity, and inform spending decisions and planning
• Partner with People Operations Manager on ad hoc projects and other duties as assigned

Who You Are

• 1+ year of pertinent experience in office or administrative roles
• Eligible to work in the United States for any employer
• Demonstrate a keen focus on precision, attention to detail, and the utmost commitment to maintaining confidentiality
• Proficient in meeting deadlines and adept at collaborative work within a dynamic and fast-paced environment
• Skilled in utilizing Microsoft or Google Office Suite for efficient task execution
• Exhibit strong interpersonal and communication skills, including proficiency in reading, writing, and understanding English
• Showcase excellent planning and organizational abilities to effectively balance and prioritize tasks
• The ability to do light to medium lifting on a regular basis (up to 50 lbs)

Benefits at Leapfrog

• 15 days Paid Time Off your first year, and an additional day each year thereafter (up to 25 total), as well as company paid sick days, holidays and parental leave options
• Medical, dental, and vision insurance as well as commuter benefits and additional voluntary benefits
• Annual bonus payouts and up to a 5% 401k match for all eligible employees
• Summer Fridays - from Memorial Day to Labor Day enjoy half days every Friday

Leapfrog Brands is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. Please note, we are unable to offer sponsorship or relocation for this position, and all new hires will be required to verify their employment eligibility through the DHS E-Verify program.

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