Address
Form of workCoyote Logistics is a leading global third-party logistics provider that has moved the industry forward with expertise and integrity for over 15 years. Our strengths lie in our services and solutions, driven by our exceptional people. That's why we're committed to offering a best-in-class employee experience to our global workforce.
The Office Administrator handles a wide range of administrative tasks including stocking and organizing supplies, mail processing, assisting with engagement activities, and serves as the first point of contact for vendors & visitors. The Office Administrator will partner with Office Managers on facility requests and works closely with the local People Team.
SCHEDULE:
DAILY TASKS & RESPONSIBILITIES:
ESSENTIAL SKILLS, CHARACTERISTICS, & EXPERIENCE:
VALUED SKILLS, CHARACTERISTICS, & EXPERIENCE:
REPORTS TO:
Do Well, Be Well
Important Notice to US Applicants:
Coyote is an at-will employer. We are an Equal Opportunity Employer. Please view Equal Opportunity Posters provided by the OFCCP.
The Office Administrator handles a wide range of administrative tasks including stocking and organizing supplies, mail processing, assisting with engagement activities, and serves as the first point of contact for vendors & visitors. The Office Administrator will partner with Office Managers on facility requests and works closely with the local People Team.
SCHEDULE:
- 20 hours/week
- Tuesday - Thursday
DAILY TASKS & RESPONSIBILITIES:
- Order & organize office supplies, food, and beverages for the office
- Open, scan, and sort all incoming mail
- Greet & check in all visitors at the front desk
- Maintain employee parking/badge distribution and deactivation
- Keep front lobby and reception desk clean & organized
- Perform walk-throughs of kitchen & office to ensure safety, cleanliness, and stocked
- Monitor cleaning crew - report needs to vendor
- Assist with and organize office engagement activities
- Account for and process merchandise/facilities invoices in Coyote's PO System
- Maintain vendor contact; coordinating office maintenance, lunch vendors, and events
- Keep employees informed of office events, visitors, news.
- Manage local Coyote Store inventory, ordering, ShopKeep, and pre-sale merchandise orders & delivery
- Assist with local customer merchandise, sympathy, and property requests
- Process facilities requests
- Quarterly safety walk throughs
- All other duties as assigned
ESSENTIAL SKILLS, CHARACTERISTICS, & EXPERIENCE:
- High school diploma or equivalent required
- Microsoft experience including proficiency in MS Word, MS Excel, MS Outlook
- Strong organizational skills & keen attention to detail
- Ability to efficiently prioritize workload & adapt quickly to change
- Work with little or no supervision, and work well in a team setting
- Friendly & outgoing personality, enthusiastic attitude
VALUED SKILLS, CHARACTERISTICS, & EXPERIENCE:
- 2 years of administrative and customer service experience
REPORTS TO:
- People Operations Advisor
Do Well, Be Well
- Industry-leading mental and physical health resources
- Over $2 million invested annually in professional growth and development tools
- Free access to LinkedIn Learning to grow in your profession and gain new skills
- 14 employee-led Employee Resource Groups
Important Notice to US Applicants:
Coyote is an at-will employer. We are an Equal Opportunity Employer. Please view Equal Opportunity Posters provided by the OFCCP.
