Office Administrator/Assistant

Why Work Here?

“Fun entrepreneurial environment with unlimited growth opportunities. Great company culture and colleagues. Voted Top 3 Best Places to work”

We are a group of Michigan-based companies focused on construction, banking, real estate, cannabis, and foster care (charitable). Our expanding organization is looking for an ambitious, driven individual who is ready to be a part of a dynamic team and tackle all aspects of office administration among our shared services

Job Summary:

The Office Administrator/Personal Assistant facilitates efficient operations by performing a variety of clerical, administrative and personal tasks.

Essential Responsibilities:

· Ensures office is kept neat, tidy, and organized. Manages cleaning personnel to ensure standards are met.

· Maintains filing systems – electronic and physical case files.

· Monitors office supplies inventory, and orders new supplies as need.

· Responds to and resolves administrative inquiries and questions.

· Oversees Verizon account – orders new devices and ensures our rates are competitive.

· Obtains competitive bids for business and personal services.

· Performs project-based work as required.

· Arranges travel and accommodations for leadership and family trips.

· Assists with building security/alarm systems, maintenance, and repairs.

· Answers phone calls, screening when necessary. Checks business voicemails daily.

· Schedules appointments.

· Run errands and assist with personal requests as needed.

· Light meal preparation for office leadership.

· Assists in office activities and functions to maintain efficiency and compliance with company policies.

· Maintains a system for recording expenses.

· Records and distributes minutes or other records for meetings.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Performs other related duties as assigned.

Requirements:

· Adaptable and able to change gears quickly while efficiently completing work.

· Excellent organizational skills and attention to detail.

· Ability to function well in a high paced and at times stressful environment. Strong ability to multi-task.

· Excellent time management skills with a proven ability to meet deadlines.

· Must be able to solve problems and think outside the box.

· Clear and concise verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Understanding of clerical and administrative processes.

· Ability to work independently and/or with a team.

· Proactive and solution-based thinker

Preferred Qualifications:

· Minimum of five years of experience in an administrative role.

· Bachelor’s degree in business is preferred.

Job Details

· Full-time, permanent employment

· Wage (based on experience)

· 45-hour+ work week. Hours based around business and personal needs.

· Benefits: Health, Dental, 401(k), matching, Vision, Life, Referral program, HSA

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 25 pounds at times.

· Must have own reliable form of transportation.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• On call

Supplemental pay types:

• Bonus opportunities

Experience:

• Microsoft Office: 5 years (Required)
• Office experience: 5 years (Required)
• Customer service: 5 years (Required)
• Organizational skills: 5 years (Required)
• Administrative experience: 5 years (Required)

Work Location: In person