Office Administrator

The Office Administrator is an essential part of each local division by keeping the offices running smoothly and by carrying out a range of administrative tasks. The office Administrator ensures that the offices they look after are running effectively on a day-to-day basis. The range of activities include but are not limited to answering phones, managing office deliveries, etc. They are often the ‘go-to’ person at the division as they work closely with many departments and understand how they work.

Reports To: VP Operations

• Support the administrative functions of the divisional office team, support the organization's accounting duties, and work alongside sales and production staff.
• Maintain all administrative systems and perform receptionist functions.
• Cross train with Sales Admin / Closing Coordinator / Permitting for additional support and/or PTO
• Complete weekly Lot Purchase file coordinating advance Title order/HUD submitting file to Region President for final approval
• Oversee administrative process of invoicing and coordinates with corporate AP.
• Oversee the process of sales contracts, building permits, and coordination of settlements.
• Division liaison to Maronda Inc. corporate relating to ADP timekeeping and PTO.
• Process any change orders while ensuring that PO's are updated and the Project managers are aware of these changes.
• Assist with setting up vendors and updating pricing in our accounting system.
• Assist VP Ops / Division President with operational processes.
• Mail Management
• Office Schedule / Calendar
• Other duties as assigned.

• High School Diploma, minimum 2 years office administration experience
• Accounting and/or Real Estate experience

• Proficient in Microsoft Office Suite
• Effective verbal and written communication skills
• Self-starter able to work independently and with the administrative team
• Excellent problem analysis, follow up, and a strong attention to detail
• EEO Employer

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person