Office Administrator

Responsibilities:

- Manage the front desk and serve as the first point of contact for visitors and callers

- Answer and direct phone calls using a multi-line phone system with professionalism and courtesy

- Provide excellent customer service by addressing inquiries and resolving issues promptly

- Maintain office supplies inventory and place orders as needed

- Coordinate office events, including meetings, conferences, and employee gatherings

- Assist with vendor management, including ordering supplies and coordinating services

- Perform general clerical duties, such as filing, photocopying, and data entry

- Assist with payroll processing and maintain employee records

- Support team management by scheduling appointments, coordinating calendars, and organizing meetings

-Work directly with dispatching, scheduling, and managing drivers

-Responsible for the processing of transactions, primarily Accounts Receivable, Accounts Payable, Cash Receipts, and Cash Disbursements

Experience:

- Experience in accounting and/or dispatching is recommended

- Proven experience in office administration or a related field

- Strong organizational skills with the ability to prioritize tasks and manage time effectively

- Proficient in using front desk phone systems and other office equipment

- Excellent phone etiquette and communication skills, both verbal and written

- Knowledge of office management procedures and basic accounting principles

- Must be able to work five days a week, with possibly being open on the weekends or evenings to answer phone calls. Starting and ending hours are flexible.

As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. Your attention to detail, organizational skills, and ability to handle multiple tasks will contribute to the overall efficiency of our team. If you are a proactive individual with strong administrative skills, we would love to hear from you.

Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Choose your own hours
• Monday to Friday
• Weekends as needed

Work Location: In person