Office Administrator (Construction And Remodeling Industry)

We are a fast growing, flooring company seeking a well-rounded and experienced individual to fulfill an administrative role to support the company's growth by maintaining all daily administrative and financial activities. This is an excellent opportunity for career advancement within a rapidly expanding company.

Responsibilities

• Prepare, organize and maintain all company documentation accurately and efficiently.
• Establish and maintain fiscal files and records to document transactions
• Manage and oversee the daily operations of the accounting department
• Manage Quickbooks and invoice customers, track expenses, generate revenue reports and input daily data
• Coordinate and schedule all material deliveries.
• Establish and foster professional working relationships with Architects, Owners, Vendors and Subcontractors to facilitate future work opportunities for the Company.
• Communicate with vendors, customers, architects and sub-contractors, ensuring that all daily tasks are prioritized, accurate and delivered in a timely manner.
• Obtain proper COI's from subcontractors.
• Prepare work orders to sub-contractors and schedule the workforce to effectively and efficiently complete contract requirements.
• Correspond with clients or potential clients, vendors, etc. via phone and email.
• Support company owners with general operational tasks.
• Suggest improvements to increase efficiency.
• Maintain positive and professional relations.
• Regulate and monitor schedule requirements for projects to properly notify subcontractors of upcoming work obligations and notify them of any changes.
• Develop, monitor and manage overall project schedules and project related issues.
• Work with team members to forecast and create short term (3 week) and long term schedules in order to coordinate self-performance and subcontractor efforts based on overall project schedule
• Coordinate permitting process including application preparations and ensure all licenses are up to date.
• Answer all Certificate of Insurance requests from our client base
• Prepare Partial/Final Waivers of Lien and archive them correctly.

Requirements

• Proficient in QuickBooks
• Proficient in spreadsheets
• Self-motivating and independent
• Resourceful and computer savvy
• Strong knowledge of office management and procedures
• Excellent time management and multi-tasking skills
• Strong written and verbal communication skills
• Excellent organization and planning
• Fluent in English and Polish (Polish language will be considered as advantage)
• Experience in the Construction and/or real estate industry

Job Type: Full-time on site

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Work Location: In person