Office Administrator - Clerical Support Expert!

FUNCTION: The Office Administrator supports the business unit's leadership team and performs various administrative duties and special projects independently and efficiently. This position also organizes employee activities and events and works in conjunction with administrative staff in other business units to provide support and ensure consistency.
PRINCIPAL RESPONSIBILITIES AND DUTIES:

• Performs administrative duties for business unit leaders to support their day-to-day activities by preparing and editing correspondence and other documents. Assists with presentation creation, setup, and delivery. Ensures presentation materials are available and delivery vehicle (i.e., Teams) is working and ready in advance of onsite presentations.
• Assists with special projects as required.
• Coordinates all business unit employee and client events.
• Greets clients, prospects, visitors, and employees while maintaining a friendly, professional company image. Ensures lobby, front desk, and other areas at Cass are clean and maintained.
• Coordinates catering needs prior to event for client and internal business meetings including set-up (ensures coffee, soda, etc. is available to clients and other visitors), and clean-up.
• Coordinates building maintenance and repair including vendor management, manages related insurance claims, and other facility-related matters.
• Manages inventory and orders office supplies for the business unit, makes sure the most cost-effective choice is selected.
• Manages building access process for all employees and visitors.
• Maintains and stocks the kitchenettes.
• Manages reimbursement check tracking and processing for Cass clients.
• Manages and maintain client and employee tickets for sporting and special events.
• Ensures employee level compliance with key Company standards of safety, facility maintenance, postings and notifications, and other administrative duties as identified or directed.
• Reviews office and service-related accounts payables, submits reviewed payables to business unit leadership for approval and forwards to corporate payables for processing.
• Maintains the company intranet page with administrative information specific to the business unit and works with other business units to ensure administrative consistency.
• May maintain the electronic files of client and vendor contracts, which includes scanning/imaging customer contracts, confidentiality agreements, and other documents, files contracts once scanned.
• May assist with data maintenance, procedure manuals, account assignments, client specific reports, and internal data analyses.
• Other duties as needed or assigned.

SKILLS AND ABILITIES REQUIRED:

• Ability to assist and communicate in a professional manner with internal and external contacts at all levels, exhibiting flexibility in prioritizing and organizing workload.
• Takes action in solving problems while exhibiting judgment and realistic understanding of issues.
• Microsoft Office suite experience required with intermediate level knowledge of Outlook, PowerPoint, and Word.
• Ability to manage numerous tasks, projects or events occurring simultaneously while maintaining order and communication.

MINIMUM LEVEL OF PREPARATION AND TRAINING NORMALLY REQUIRED:

• High school diploma or equivalent combination of education and experience required.
• 1-3 years office management, administrative, or similar experience preferred.

APPLICATION PROCESS:You can directly apply through Cass's website at https://www.cassinfo.com/careers.Please apply directly to this position via the "Apply" button. You will be required to create an account and provide your resume, contact information and other pertinent employment information. This process typically takes 20 minutes or less. Should we find that you meet the minimum requirements of the position, a member of our recruiting team will be in touch to start the interview process.
ABOUT OUR COMPANY:
Cass Information Systems, Inc. is a leading provider of integrated information and payment management solutions. Cass enables enterprises to achieve visibility, control and efficiency in their supply chains, communications networks, facilities and other operations. Disbursing over $90 billion annually on behalf of clients, and with total assets in excess of $2.5 billion, Cass is uniquely supported by Cass Commercial Bank. Founded in 1906 and a wholly owned subsidiary, Cass Commercial Bank provides sophisticated financial exchange services to the parent organization and its clients. Cass is part of the Russell 2000®. More information is available at www.cassinfo.com.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)