Office Administrator

Office Administrator, Full Time, In-Person

Well established 30+ years company is seeking a full-time Office Administrator for immediate hire. Applicant must be a self-starting, organized, dedicated, flexible, energetic individual with a high level of attention to details.

Responsibilities:

• Answering phone calls, responding to emails, and preparing documents, including office correspondence, proposals, memos.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, assist with accounts payable, and budget tracking.
• Handling payroll responsibilities accurately and on time.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Providing administrative support to President and Vice President.
• Maintaining and updating office calendar.
• Purchasing office supplies.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties to keep company’s operations running efficiently and smoothly.

Skills & Qualifications:

• High school diploma or a bachelor’s degree in business, administration, accounting, or a related field.
• 5 or more years’ office administration experience.
• Excellent organizational skills and attention to detail.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, and Outlook).
• Experience in handling confidential information.
• Competence in payroll processing and record-keeping.
• Pro-active, multi-tasking, and time-management skills, with the ability to prioritize tasks.
• NJ Notary Certified a plus.
• Construction industry and/or AIA’s experience a plus.
• DOT & FMCSA familiarity/experience a plus.

Job Type: Full-time

Pay Range: $28.00 - $34.00 per hour, based upon experience and skills.

Benefits:

- Health insurance

- Dental insurance

- Vision insurance

- Life Insurance

- Paid time off

- 401(K)

Job Type: Full-time

Pay: $28.00 - $34.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Trenton, NJ 08620: Relocate before starting work (Required)

Work Location: In person