Office Administrator

We are looking to hire a positive, dynamic, detailed-oriented Office Administrator to join our thriving team! You will be responsible for overseeing the administrative activities of the organization.

We are a growing company in Westlake Village, CA (Ventura County). We create and sell surgical training models in the medical field of Ophthalmology. If you like working in a fast-paced environment, are extremely sharp and detail-oriented, can juggle tasks and manage timelines, work well independently and with people, and love administrative work, we want you to join us in this adventure! This is a junior admin position that will work closely with management. We are wiling to train a dynamic person.

Responsibilities:

• This position will undertake detailed administrative tasks, ensuring the rest of the staff has adequate support to work efficiently
• Manage detailed records - Microsoft Office, Google Docs, Inventory Management, and Work Flow Management
• Manage accounts receivable, including collections
• Assist in the onboarding/off-boarding process as needed
• Answering all emails and light phone calls from clients
• Create shipping labels for packages internationally + domestically
• Coordinate with CEO, CSO, Production & Sales for all orders
• Coordinate with IT department on all office equipment
• Purchasing office supplies and equipment and maintain proper stock levels
• Maintain the office condition and arrange necessary repairs
• Run miscellaneous errands as needed

​Qualifications:

• 1-3 years + previous experience in the administrative or similar field
• Bachelors Degree required
• Proficient with office systems - Microsoft Office, Google Docs, Inventory Management, and Work Flow Management Systems
• Ability to run reports
• Strong critical thinking skills
• The candidate should be intelligent, creative in solutions, detail-oriented (do you check your work twice?), a problem solver, extremely well organized, pleasant but appropriately assertive when necessary, and work well in a team
• Ability to work independently and prioritize multiple assignments, anticipating needs in a fast-paced environment
• Excellent organizational and time management techniques
• Excellent written and verbal communication
• Ability to build positive relationships with a high level of interpersonal skill
• Growth mindset/ coachable/ likes to learn
• Flexible with a "can do” attitude
• Works with integrity and has a positive outlook
• Maintains professionalism and confidentiality

This is a full-time, in-office position with standard hours Monday - Friday, 8:30am - 5:00pm. Occasional evenings or weekends may be required during new product launches or extremely busy times. We are growing and have great opportunity!

401K, sick leave, and vacation.