Office Administrator

Do you love where you work? We do! Come join the Oxford family where our core purpose is to experience the joy of serving others and to create meaningful relationships. Our wonderful resident to caregiver ratio helps make this mission possible!

As an Office Administrator, your benefit package includes:

• Medical, dental, vision, and a complimentary life insurance policy
• 401k plan with an employer match
• PTO
• Certification cost assistance
• Yearly tenure bonus

Your Office Administrator duties and responsibilities are as follows:

Executive Support

• Provide administrative support for the President and Chief Operating Officer.
• Coordinate and book travel arrangements as needed.
• Coordinate training events at the Home Office.

Human Resources Support

• Provide administrative support to Human Resources Director.
• Track and manage compliance audits for all communities within the Relias training software.

• Complete employment verifications and motor vehicle reports as requested.
• Conduct Resident and Team Member satisfaction surveys supplying results to HR Director for distribution to community leadership.
• Provide support for routine compliance audits of employee files.

• Assist with the coordination and distribution of monthly employee appreciation gifts to each community as needed.

Accounting Support

• Provide administrative support to the VP of Finance as needed.

Licensing and Insurance

• Complete new application for state licensing requirements for new communities.
• Monitor renewal dates and complete renewal applications within the timeframe required by state to remain in compliance.
• Maintain confidential information provided.
• Assist the Controller with completion of insurance renewal applications and coordinate with outside insurance broker.
• Assist with the processing of insurance claims and appropriate follow up.

General Administrative Support

• Open the corporate office daily Monday-Friday 8:00am-5:00pm.
• Maintain an orderly office ensuring the work room has ample supplies, the kitchen is equipped with beverages and utensils as needed. Responsible for inventory and purchasing of needed items.
• Coordinate the on-going support and maintenance of all office equipment.
• Daily corporate office mail sorting and delivery.
• Complete special projects for President, Chief Operating Officer, Human Resources Director and Controller along with other duties as assigned.

Successful Behavioral Attributes at Oxford Senior Living

• Humility: Share credit, emphasize team, and define success collectively rather than individually.
• Positive Attitude: Display a “can-do” attitude focused on providing solutions.
• Initiative: Action-oriented commitment to continuous improvement in all aspects of the business.
• Emotional Intelligence: Serve the community by placing the needs of the community team members and residents ahead of your own.

Minimum Qualifications

• High School Diploma or G.E.D.
• Three (3) years of experience managing an administrative function for a business or providing high level executive support.
• Demonstrated ability to consistently be detail-oriented, organized, and skilled at multi-tasking.

• Strong written and verbal communication skills.
• Strong attention to detail.
• Office 365 experience including Word and Excel.

Preferred Qualifications

• Associate or bachelor’s degree in Business Administration or relevant discipline.
• Prior experience managing office equipment/supplies for a large business division or corporate office.
• Ability to maintain confidential information.

By joining our team as an Office Administrator, you will be able to help us continue the vision of helping others and creating meaningful relationships. We are looking for positive and humble individuals who have initiative and emotional maturity to help us create a loving, homelike atmosphere for our residents.

Click on the “Apply Now” button to join our friendly, growing team today!

Check out our culture by clicking the link below!

Our Culture | Oxford Senior Living

Oxford Senior Living is an Equal Opportunity Employer.