Medical Receptionist

Position Overview:

As the Medical Receptionist for Chicago Center for Sports Medicine & Orthopedic Surgery, you are the first point of contact and the welcoming face of our practice. Your role is essential in setting the tone for a positive patient experience, managing front desk activities, and ensuring smooth operational flow within the clinic.

Key Responsibilities:

Patient Interaction:

• Greet patients warmly and assist with check-in procedures, ensuring a pleasant arrival experience.
• Answer incoming calls, schedule appointments, manage patient queries, and provide information about our services.
• Facilitate patient check-out process, scheduling follow-up appointments, and handling payment transactions.

Administrative Duties:

• Maintain patient records by updating personal and financial information in the practice management system.
• Verify and update patient insurance details and ensure that all necessary paperwork is complete and accurate.
• Handle administrative tasks such as filing, copying, and faxing documents, as well as sorting and distributing mail.

Communication and Coordination:

• Relay important messages from patients to medical staff and ensure prompt response to patient needs.
• Coordinate with other team members to manage the daily patient flow within the clinic.

Facility Management:

• Oversee the waiting area, ensuring a clean and comfortable environment for patients and visitors.
• Manage inventory of front office supplies and inform management of any needs for restocking.

Compliance:

• Adhere to all clinic policies, including privacy regulations such as HIPAA, ensuring the confidentiality of patient information.

Qualifications & Skills:

• High school diploma or equivalent; further training or certification in medical reception or related field is a plus.
• Previous experience as a receptionist, preferably in a medical or healthcare setting.
• Proficiency with medical office software, scheduling tools, and electronic health record (EHR) systems.
• Strong organizational and multitasking abilities to handle a fast-paced environment.
• Excellent communication skills, both verbal and written, with an emphasis on patient service.
• Basic knowledge of medical terminology and understanding of health insurance processes.
• Professional and empathetic demeanor, with a commitment to patient-centered care.
• Ability to work effectively in a team and contribute to a collaborative workplace.

Physical Demands:

• The job typically requires long periods of sitting and frequent use of the computer and phone.

Work Environment:

• The role is predominantly based in the reception area of the clinic with regular interaction with patients, staff, and healthcare providers.

As the Medical Receptionist at Chicago Center for Sports Medicine & Orthopedic Surgery, you will play a crucial role in our mission to provide outstanding orthopedic care. Your exceptional service at the front desk helps create a welcoming and efficient environment, supporting the well-being of our patients and the success of our practice.