Address
Form of workJob Summary
Responsible for directly managing accounting services for all federal, state & foundation restricted funds including budgeting, cash management, financial reporting, reimbursements, collection of funds, contract compliance, assisting in grant audits and year-end preparation of Single Audit Schedules and overall compliance with Institution's financial policies, procedures, applicable federal regulations and donor stipulations, including 2 CFR 200 Uniform Guidance and State of Texas Uniform Grant Management Standards.
ESSENTIAL FUNCTIONS
Manage the grant fiscal transactions in accordance with conditions established by contract covenants ensuring grant fund reflect accurately in the balance sheet and the profit and loss statement.
Establish and maintain separate restricted funds for each grant/award to maintain the fiscal integrity. Develop, assist, and manage financial system tables for grant funds, organization, and programs to provide proper accounting for transactions.
Manage and control general ledger and subsidiary ledger accounts for all grants transactions. Close out and reconcile all grants on an ongoing monthly basis. Terminate all fiscal activities and close out all accounts at the end of the grant period.
Control fund disbursements in concert with documented reimbursement requirements of the funding source.
Review and approve all direct payments to determine that expenditures are following contract covenants, Federal and State Regulations and Houston Community College Policy.
Assist in reviewing appropriateness of financial restricted fund transactions and its compliance with allowability of costs; approval of purchase requisitions, invoice payments, travel requests, P-Card transactions, payroll distributions, stipends and tuition benefits; monitoring sub-recipient compliance and risk assessments; federal, state and other required reporting for grant programs; invoicing, effort reporting, cost sharing and cost transfers, financial reporting, and closeouts for individual grant projects.
Review and approve all grant budgets and adjustments entries into the finance system; including, but not limited to journal entries, requisitions, budget adjustments, cost transfers, cost sharing, G-Code requests, adjustments to accounts receivable, travel requests and Concur transactions.
Approve grant and contract invoicing; monitor receivables and amounts due from agencies; approve direct cash draws from G5, ASAP, NSF Research.gov, TWC CEDAR and THECB portal.
Assist in the month-end and year-end closing of the general ledger. Assist in the preparation of Single Audit Schedule of Expenditures and accompanying notes for federal & state grants. Work directly with auditors and provide documentation, support, and responses for the Single Audit.
Oversee management and disbursement of Foundation funds received by various HCC programs and approve monthly reconciliation of the Foundation restricted fund.
Assist with training and provide support to grant budget authorities (PI's), HCC budget office and other professional staff on accounting policies and procedures impacting the grant accounting process.
Manage the day-to-day operations of the grants accounting group and ensure timely task completion in accordance with staffing levels.
Maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
• Bachelor's degree in with a major in accounting required
• 5 years of accounting and finance experience, including 2 years of grants accounting experience and 2 years supervisory experience in accounting/business office required
Licensing & Certification
• Valid Texas Driver License
Special Skills
• MS Office Programs
• Information Management Systems
• Project Management
• Budget Management
Competencies
• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively
Working Conditions
General office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input, and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215.
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Some of the brightest minds in academics and business are choosing HCC as their home. When you join our talented team, you'll play a special role as teacher, mentor and academic advisor. We'll support you in your professional development as you contribute your knowledge and expertise to HCC, our students and the community.
Location
Houston is a city with limitless possibilities:
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity
PO Box 667517
Houston TX, 77266
713 718.8271 or Institutional.Equity@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
Responsible for directly managing accounting services for all federal, state & foundation restricted funds including budgeting, cash management, financial reporting, reimbursements, collection of funds, contract compliance, assisting in grant audits and year-end preparation of Single Audit Schedules and overall compliance with Institution's financial policies, procedures, applicable federal regulations and donor stipulations, including 2 CFR 200 Uniform Guidance and State of Texas Uniform Grant Management Standards.
ESSENTIAL FUNCTIONS
Manage the grant fiscal transactions in accordance with conditions established by contract covenants ensuring grant fund reflect accurately in the balance sheet and the profit and loss statement.
Establish and maintain separate restricted funds for each grant/award to maintain the fiscal integrity. Develop, assist, and manage financial system tables for grant funds, organization, and programs to provide proper accounting for transactions.
Manage and control general ledger and subsidiary ledger accounts for all grants transactions. Close out and reconcile all grants on an ongoing monthly basis. Terminate all fiscal activities and close out all accounts at the end of the grant period.
Control fund disbursements in concert with documented reimbursement requirements of the funding source.
Review and approve all direct payments to determine that expenditures are following contract covenants, Federal and State Regulations and Houston Community College Policy.
Assist in reviewing appropriateness of financial restricted fund transactions and its compliance with allowability of costs; approval of purchase requisitions, invoice payments, travel requests, P-Card transactions, payroll distributions, stipends and tuition benefits; monitoring sub-recipient compliance and risk assessments; federal, state and other required reporting for grant programs; invoicing, effort reporting, cost sharing and cost transfers, financial reporting, and closeouts for individual grant projects.
Review and approve all grant budgets and adjustments entries into the finance system; including, but not limited to journal entries, requisitions, budget adjustments, cost transfers, cost sharing, G-Code requests, adjustments to accounts receivable, travel requests and Concur transactions.
Approve grant and contract invoicing; monitor receivables and amounts due from agencies; approve direct cash draws from G5, ASAP, NSF Research.gov, TWC CEDAR and THECB portal.
Assist in the month-end and year-end closing of the general ledger. Assist in the preparation of Single Audit Schedule of Expenditures and accompanying notes for federal & state grants. Work directly with auditors and provide documentation, support, and responses for the Single Audit.
Oversee management and disbursement of Foundation funds received by various HCC programs and approve monthly reconciliation of the Foundation restricted fund.
Assist with training and provide support to grant budget authorities (PI's), HCC budget office and other professional staff on accounting policies and procedures impacting the grant accounting process.
Manage the day-to-day operations of the grants accounting group and ensure timely task completion in accordance with staffing levels.
Maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
• Bachelor's degree in with a major in accounting required
• 5 years of accounting and finance experience, including 2 years of grants accounting experience and 2 years supervisory experience in accounting/business office required
Licensing & Certification
• Valid Texas Driver License
Special Skills
• MS Office Programs
• Information Management Systems
• Project Management
• Budget Management
Competencies
• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively
Working Conditions
General office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input, and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215.
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
The Team
Some of the brightest minds in academics and business are choosing HCC as their home. When you join our talented team, you'll play a special role as teacher, mentor and academic advisor. We'll support you in your professional development as you contribute your knowledge and expertise to HCC, our students and the community.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
- Approximately 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity
PO Box 667517
Houston TX, 77266
713 718.8271 or Institutional.Equity@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
