Legal Secretary (Litigation)

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

​

THE OPPORTUNITY:

As a Legal Secretary supporting practitioners across multiple departments (Labor & Employment and Litigation), you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

​

THE DAY-TO-DAY:

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Schedule and coordinate corporate transactions with attorneys, paralegals, and other third party service providers.
• Assist with drafting and maintaining corporate formations and governance records, board resolutions, and meeting minutes.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, calendar and distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time and send time entry reminders.
• Schedule appointments and make arrangements for meetings, conferences and travel.
• Complete client/matter intake processes; request conflicts of interest checks; open new files and prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
• Complete other duties and projects as assigned.

​

YOU HAVE:

• A minimum of 5 years of litigation secretarial experience. (Labor and Employment experience is a plus).
• Recent experience at a large, national firm.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage/DMS, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

​

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

​

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

​

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

​

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

​

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

​

The salary range for this role is $46.15 to $56.41 per hour. This range is only applicable for jobs to be performed in San Francisco. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

​

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

​

This position is based in San Francisco, CA 94105

Job Type: Full-time

Pay: $46.15 - $56.41 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Ability to Relocate:

• San Francisco, CA 94105: Relocate before starting work (Required)

Work Location: Hybrid remote in San Francisco, CA 94105