Legal Secretary - Jc-419012

HOW TO APPLY

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To view the detailed job posting and to apply, please following the link below:

https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=419012

Final Filing Date:4/10/2024

JOB DESCRIPTION AND DUTIES

We need legal secretaries! Come work for the State of California in a fun legal office, doing important work for the people of California. We are the Department of Industrial Relations, Office of the Director Legal Unit (“OD Legal”). Our legal secretaries primarily support the work of attorneys who handle a special type of workers’ compensation cases; they also provide legal support work in civil and administrative litigation, hearing officer cases, and other interesting areas. Our office is relaxed and supportive. Please read the full job description below:

Under the general supervision of the Legal Support Supervisor, Legal Secretaries independently perform a full range of legal secretarial duties for the Department of Industrial Relations, Office of the Director Legal Unit (“OD Legal””), including the most difficult complex secretarial work, supporting two or more OD Legal attorneys and investigators. Duties include, but not limited to:

• Finalize legal pleadings and other legal documents, including by formatting, proofing, correcting, generating tables of contents and authorities, and drafting proofs of service;
• Electronically file legal pleadings in the workers’ compensation system (using EAMS), in state and federal trial and appellate courts, and in the State Personnel Board;
• Serve legal pleadings and other documents on other parties to an action;
• Review applicable court rules to ensure pleadings, exhibits and other documents comply;
• Organize, file, and serve trial exhibits;
• Maintain up-to-date appearance and filing calendars;
• Coordinate depositions, including by arranging for location and court reporter;
• Prepare and serve subpoenas;
• Create and maintain paper and electronic case files;
• Process attorneys’ incoming and outgoing mail;
• Answer and screen telephone calls;
• Make travel arrangements for attorneys using State “Concur” system, and process attorney travel expense reimbursements, using State “CalATERS” system;
• General support of the office and organizational needs of OD Legal.

This position is located at:

The Elihu Harris State Building

1515 Clay Street, Suite 701, Oakland, California.

This is a full-time position located in the Department of Industrial Relations, Office of the Director Legal Unit ("OD Legal"). The building is 22 stories tall and houses offices for several State of California agencies. The Legal Secretary works in a seated cubicle. This position requires extensive use of a computer, monitor, keyboard, and mouse throughout the day.

This is a non-exempt, full-time, permanent position. Employees in this position work eight hours per day; generally, the hours are Monday through Friday, 8:00am to 5:00pm, with a one-hour lunch. There is some flexibility as to the exact schedule, which will be discussed with the supervisor. This is an in-office position. Use of elevators is mandatory, as the stairwells are locked for security reasons. Access to the building requires a security badge, which is issued to all employees. Members of the public must go through a metal detector; employees who forget their badges must do the same.

To be considered for this Legal Secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://www.calcareers.ca.gov/jobsgen/5pb25.pdf

You will find additional information about the job in the Duty Statement.

Job Type: Full-time

Pay: $4,120.00 - $5,418.00 per month

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Oakland, CA 94612: Relocate before starting work (Required)

Work Location: In person