Legal Secretary

Position Title: Legal Secretary
Location: Plattsburgh NY 12901
Duration: 4 Months
Work Schedule: Monday-Friday 8:30am - 5:00 pm

Responsibilities for this position include, but are not limited to:
Process incoming ERPO communications immediately (these duties take priority)

* review for calendar conflicts,
* create and updating the NYMatters case management system as the case progresses,
* preparing the printed file,
* drafting requested documents,
* providing other administrative support to AAGs as necessary,
* update the agency spreadsheet, and
* close the NYMatters and paper files.

Process Incoming Communication as a backup to the Administrative Assistant

* Answer, screen, and redirect incoming phone calls with a professional and friendly disposition.
* Greet, direct, and provide materials to in-person office visitors with excellent customer service.
* Open mail, email, and faxes and review, scan, log in, distribute, and / or file as needed using established office procedures
* Set up and maintain paper and electronic files for each new case opened
* Enter data into case management systems (NYMatters)

General Administrative

* Keep staff informed of, and schedule as needed, phone conferences, meetings, court appearances, and legal filings due
* Communicate, and maintain positive working relationships, with OAG, Court, and client agency staff
* Maintain office calendars to ensure that they are accurate and current
* Provide administrative assistance to staff
* Keep track of supplies and office machines and order material or repair services as needed
* Complete other administrative tasks as assigned
* Notarize documents as needed (if notary)
* Maintain case closing procedures by closing case in NYMatters as each case is resolved
* Problem-solve with a positive, can-do attitude, and positively contribute to office morale

Process Outgoing Communication

* Independently compose simple email, faxes, and letters as directed by legal staff
* Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box)
* Prepare outgoing overnight mail to include delivery to drop box when necessary
* Arrange meetings with, and request documents from, other agencies as requested
* All other duties as assigned

To be considered for this position, you should have: [Skills, Education, or Experience]

* Technical Degree/Certificate Program

Job Type: Contract

Salary: Up to $22.00 per hour

Expected hours: 40 per week

Work Location: On the road