Lead Inventory Coordinator

PANTHERx is the nation’s largest rare disease pharmacy, and we put the patient experience at the top of everything that we do.

If you are looking for a career in the healthcare field that embraces authentic dedication to patient care, you don’t need to look beyond PANTHERx. In every line of service, in every position and area of expertise, PANTHERx associates are driven to provide the highest quality outcomes for our patients.

We are seeking team members who:

Are inspired and compassionate problem solvers;

Produce high quality work;

Thrive in the excitement of the ever-challenging environment of modern medicine; and

Are committed to achieving superior health outcomes for people living with rare and devastating diseases.

At PANTHERx, we know our employees are the driving force in what we do. We cultivate talent and encourage growth within PANTHERx so that our associates can continue to explore their interests and expand their careers. Guided by our mission to provide uncompromising quality every day, we continue our strategic growth to further reach those affected by rare diseases.

Join the PANTHERx team, and define your own RxARE future in healthcare!

Work Location: Pittsburgh, PA

Job Classification: Non-Exempt

Status: Full-Time

Reports To: Manager, Inventory Management

Purpose:

The Lead Inventory Coordinator oversees wholesale and direct manufacturer purchases of medications and supplies for the pharmacy. This position ensures that system data is accurate, and that product is effectively purchased. This role dispenses and manages throughout the year in accordance with contractual and company requirements.

Responsibilities:

• Ensures all drugs and supplies are appropriately ordered, received, stored, secured, and maintained as per standards of practice and manufacturer guidelines. Ensures appropriate pedigree according to Federal and State laws, rules and regulations.
• Works directly with finance to provide ongoing and end of month accruals, complete inventory count, and financial performance reports for the department.
• Utilizes pharmacy software to optimize inventory PAR levels to monitor and maintain inventory, updates software and reorder points for stock whenever usage patterns change, maximize inventory turns by planning and forecasting purchasing needs, minimize and manage slow movers, and manage aged, excess, obsolescence, backorders, and shrinkage and coordinates pharmaceutical returns and credits.
• Participates in the continuous quality improvement program and provide feedback regarding findings to staff. Develops, runs, and analyzes various reports pertaining to performance and quality to effectively manage inventory and optimize workflow.
• Analyzes and identifies drug cost opportunities related to drug margins and contractual agreements. Maintains appropriate inventory items based on clinical/contractual requirements.
• Works with vendors, manufacturers, and wholesalers to submit orders through the appropriate channels, such as wholesaler, GPO, dropship, 340B, or manufacturer designee.
• Acquires inventory during periods of backorder, short-dated medication, etc. and communicates with staff to educate patients/providers.
• Ensure proper placement/rotation/labeling of stock on shelves to optimize pharmacy workflow.
• Ensures all assigned areas of the pharmacy and wholesale areas are stocked and checked for expired medications.
• Reviews price changes within wholesaler catalog, updates and communicates inventory file maintenance as needed.
• Executes returns/recalls to wholesaler and manufacturers and reconciles borrow/loans in a timely manner.
• Ensures DSCSA requirements are maintained.
• Creates and executes cycle count schedules to ensure systemic accuracy.
• Assists with all activities pertaining to inventory controls and wholesale processes, including ordering and receipt of product, storage, security and access, accurate inventory records.
• Other duties as required.

Required Qualifications:

• High school diploma or general education degree (GED).
• Ability to work a flexible schedule.

• 1 - 2 years relative experience.
• Strong attention to detail.
• Ability to problem solve within area of responsibility.
• Ability to work independently.
• Familiarity with computer software, such as Microsoft Office.

Preferred Qualifications:

• Active Certified Pharmacy Technician (CPhT) licensure.
• 2-5 years of specialty pharmacy experience.
• 2-5 years of pharmacy purchasing/inventory management experience.

Work Environment:

This position operates in a well-lit, mail order distribution pharmacy environment. Role routinely uses pharmaceutical equipment and safety supplies.

Physical Demands:

Individual must be able to stand for extended periods of time; lift up to 20 pounds; and utilize the computer and bar code scanner. Must be able to use proper personal protective equipment including, but not limited to, gloves, eye protection and face masks when needed. Reasonable accommodations will be made to individuals with disabilities to perform the essential function of the job.

Benefits:

Hybrid, remote and flexible on-site work schedules are available, based on the position. PANTHERx Rare Pharmacy also affords an excellent benefit package, including but not limited to medical, dental, vision, health savings and flexible spending accounts, 401K with employer matching, employer-paid life insurance and short/long term disability coverage, and an Employee Assistance Program! Generous paid time off is also available to all full-time employees, as well as limited paid time off for part-time employees. Of course we offer paid holidays too!

Equal Opportunity:

PANTHERx Rare Pharmacy is an equal opportunity employer, and does not discriminate in recruiting, hiring, promotions or any term or condition of employment based on race, age, religion, gender, ethnicity, sexual orientation, gender identity, disability, protected veteran's status, or any other characteristic protected by federal, state or local laws.