Law Office Assistant - Criminal Division

Salary : $46,893.00 - $57,009.84 Annually
Location : Snohomish County, WA
Job Type: Full-Time
Job Number: 2023-01537
Department: Prosecutor
Division: Prosecuting Attorney Criminal
Opening Date: 11/14/2023
Closing Date: 12/4/2023 11:59 PM Pacific
Description
Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play.
Snohomish County Prosecuting Attorney's Office offers outstanding benefits, stability, employer paid ORCA cards, and a friendly, diverse team atmosphere where employees are appreciated and make a real difference to the citizens of Snohomish County. We strive to not only provide a meaningful job, but a lifelong career.
The Snohomish County Prosecuting Attorney's Office is responsible for prosecuting all adult and juvenile felony cases referred by county law enforcement agencies, and all misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, all state agencies, and some cities who have contracted with the county for misdemeanor prosecution services.
This posting is for one current opening created in response to an internal staff promotion.
SELECTION PROCESS: 1. Applications received
2. Supplemental questions reviewed and scored for qualified applicants
3. SME Review of applications
4. Interviews of most qualified applicants
5. Second Interviews may be given at management's discretion
6. Offer
SUPPLEMENTAL QUESTIONS
Applicants are required to answer all of the supplemental questions. Please answer the supplemental questions in detail. They are scored based on the depth and range of experience you have for each activity/function.
SALARY AND BENEFITS
Snohomish County offers a generous compensation package. These benefits consist of medical, dental, vision, FICA, Medicare, Washington State Paid Family and Medical Leave, PERS (pension) and disability insurance.
In addition to these benefits, first year employees receive 96 hours of annual paid sick leave, 96 hours of annual paid vacation leave, 16 additional hours of annual floating holiday leave and 11 paid holidays.
MANDATORY REQUIREMENTS
Applicants must be able to type at least 45wpm.
BASIC FUNCTION
To perform a variety of complex office duties in a Law Office or to assist the general public by answering questions related to the legal field and/or directing them to the appropriate person or office unit.
Job Duties
STATEMENT OF ESSENTIAL DUTIES

1. Assists the general public, defendants, attorneys and law enforcement representatives in person or on the phone by answering questions and explaining court procedures; takes complaints, explains services, policies, procedures and schedules; locates information from court and county records and provides it to the public as requested.
2. Receives, processes and issues various legal documents, applications, notices, orders; reviews items for accuracy, completeness, required stamps and signatures; forwards documents to other offices as necessary.
3. Maintains data and records; calculates and compiles summaries of data, sets up and maintains files and filing systems; retrieves information from files; Composes, processes and files various legal documents; reviews documents for accuracy before filing and processing; forwards documents to other agencies/parties as necessary.
4. Schedules court hearings, prepares notices. legal documents, and court calendars; provides required documents to defendants and other parties and secures necessary signatures.
5. May compose and process notices, reports, form letters, forms, cards, documents and correspondence.
6. Assesses case information and initiates legal files; requests necessary case information from other agencies.

STATEMENT OF OTHER JOB DUTIES

1. May order and maintain office supplies.
2. May perform all the duties of subordinate level employees.
3. May be required to make county deliveries to other county job sites.
4. Performs related duties and takes on special projects as assigned.

Minimum Qualifications
One (1) year of legal office experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass all job related tests.
SPECIAL REQUIREMENTS
Typing of forty-five (45) wpm is required.
A valid Washington State Driver's License is required.
Additional Information
KNOWLEDGE AND ABILITIES
Knowledge of:

• standard office practices and procedures
• proper English, spelling, grammar punctuation and word usage
• basic mathematical calculations
• computer and software applications
• Law Office practices and procedures
• basic legal terminology, documents and document handling procedures

Ability to:

• maintain all ethical and professional standards
• observe strict confidentiality regarding all information obtained in the course of employment
• produce work product that meets professional standards of quality, neatness, accuracy, and promptness
• assist the public in determining what their needs are
• quickly learn the names, locations and functions of departmental activities
• accurately and timely manage a high volume of work
• communicate effectively and courteously with people of all ages and from a variety of cultural, economic and ethnic backgrounds
• type accurately
• maintain records and prepare related forms, applications, documents, statements and reports
• learn and retain complex procedures, laws and regulations
• clearly explain policies, procedures and schedules
• work with minimal supervision
• follow oral and written instructions
• read, interpret and categorize data rapidly and accurately
• operate standard office equipment
• work calmly under pressure
• meet deadlines and cope with interruptions
• perform mathematical calculations
• maintain records and prepare reports
• make independent consequential work decisions in accordance with laws, regulations, court/office policies and procedures
• train others in records functions, including regular employees and temporary workers as assigned
• interact with distraught or difficult individuals

SUPERVISION
Employees receive supervision from a Lead Deputy Prosecuting Attorney, supervisor or an administrative superior as assigned. The supervisor establishes objectives, priorities and deadlines. Work is evaluated through conferences, periodic reviews and written evaluations.
WORKING CONDITIONS
The work is performed in the usual office environment.
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.
Visit to learn more about the following benefits.
County Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement
• Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Commuting Benefits
• Employee Assistance Program (EAP)
• Partners for Health Employee Wellness Program
• Leave & Holidays

Voluntary Benefits

• Deferred Compensation 457(b)
• Supplemental Group Term Life Insurance
• Additional Accidental Death and Dismemberment Insurance (AD&D)
• Flexible Spending Accounts (FSA)
• Supplemental Individual Insurance Policies

Healthcare Premiums

• Regular full-time employees: If you work 35 or more hours per week, you will pay these for medical insurance. The County pays the for vision, dental, and basic life insurance.
• Regular part-time employees: If you work between 20 and 34 hours per week, you will pay for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.

Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's to learn more.
01
Following are a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process.A resume may be submitted, but it will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" may not be considered. Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history and by your references?

• Yes
• No

02
If a typing test was required, would you be able to type forty-five (45) WPM?

• Yes
• No

03
Do you have one (1) year legal office experience, or any equivalent combination of training and/or office experience that provides the required knowledge and abilities? Provide details as to exactly how you meet this requirement.
04
Describe, in detail, your experience in organizing, maintaining and retrieving information through the utilization of a computer data base. Include a description of the software or automated process used to accomplish these tasks.
05
Describe, in detail, your experience organizing, documenting and the tracking of discovery documents and digital media.
Required Question