Inventory Management Assistant I/Ii/Iii

WHAT WE OFFER
The County of Ventura offers an attractive compensation and benefits package that includes:

• A general salary increases of 4.0% effective December 24, 2023 and 3.5% effective December 22, 2024.
• Merit Increases - New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive - Based on agency need,proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Veteran's Points: This is a trainee/entry level classification, and Veteran's Points may apply to eligible candidates.
• Flexible Workweek/Telework Schedule - We support work life balance by offering compressed work (e.g., 9/80 or 4/10 workweek) and remote hybrid telework schedules for some positions subject to organizational needs and satisfactory performance.
• Vacation Accrual - New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Annual Leave Redemption - After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Sick Leave - Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans-Full time employees are given a flexible credit allowance of up to $23,530 annually to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
  • Employee only - $502 per biweekly pay period
  • Employee plus one dependent - $730 per biweekly pay period
  • Employee plus family - $905 per biweekly pay period
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan - Participation in the County's defined pension plan, which has reciprocity with CalPERS.
• Holidays - 12 paid days per year which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

OUR COUNTY AND COMMUNITY

Ventura County is located on California's "Gold Coast," approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. The County includes 42 miles of coastline which is home to the fol­lowing cities and points of interest: Camarillo, Fillmore, Moorpark, Ojai, Oxnard, Port Hueneme, Santa Paula, Simi Valley, Thousand Oaks, and Ventura as well as national protected areas such as parts of the Angeles National Forest, Channel Islands National Park, and the Santa Monica Mountains National Recreation Area. Ventura County's beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County "home."
THE POSITION
Inventory Management Assistant under immediate (I), general (II), and limited supervision (III), performs the manual and clerical work required for the operation of a storeroom, warehouse, or hospital Central Supply unit, including purchasing, receiving, transporting, stocking, issuing, shipping, inventorying, assembling, packaging, sterilizing and record keeping.
Distinguishing Characteristics:
Positions allocated to this series differ from those in the Office Assistant series in that the former focus on the processing of goods and materials while the latter focus on the processing of people and data.
Inventory Management Assistant I is the entry level classification in this series. The incumbent performs limited Inventory Management support tasks associated with a few functional areas, (e.g., stock/issuance, central receiving, sterilization/ packaging).
Inventory Management Assistant II is a journey level classification in this series. The incumbent performs complex and varied Inventory Management duties in support of multiple functional areas of a large central supply/warehouse unit or all operations of a small storeroom with limited range of stock items.
Inventory Management Assistant III is an advanced journey level classification in this series. The incumbent is responsible for coordinating the daily operation of a small storeroom (including purchasing, receiving, storage, issuance, inventory and record keeping functions); OR serves as a lead person in a large centralized supply/warehouse unit with considerable latitude to plan, organize and assign work within the unit.
Inventory Management AssistantI/II/IIIs are represented by the Service Employees International Union (SEIU) and are eligible for overtime compensation.
APPROXIMATE SALARIES:
Inventory Management Assistant I: $16.22 - $21.87 per hour
Inventory Management Assistant II: $17.20 - $24.04 per hour
Inventory Management Assistant III: $18.48 - $25.84 per hour
Depth and breadth of assignments increase at each level and may include, but are not limited to the following:

• Receives items to be used by County agencies or programs by reviewing shipping documents to ensure the quantity and quality of items received meet the specification of items ordered.
• Labels and stores items such as office supplies, excess property, communication parts, maintenance materials, medical supplies and/or equipment by following methods appropriate for each type of item in order to prevent damage/spoilage and to provide easy accessibility to item.
• Issues items by distributing over the counter, loading on transportation vehicles, or packaging and delivering or shipping in order to fill the orders received.
• Disposes of expendable items by inspecting supplies, materials, and equipment to determine the condition for use, transfer or sale and contacting the appropriate authority for its disposition in order to efficiently distribute County property and use storeroom space.
• Cleans and sterilizes medical instruments and equipment; maintains a clean working area/warehouse.
• Inputs and retrieves data used for inventory control by using basic keyboard and computer knowledge in the operation of a computerized inventory control system.
• May repair or perform minor maintenance on warehouse equipment by replacing broken or missing parts or sending equipment to an outside vendor for repairs or maintenance.

Inventory Management Assistant III
In addition to the above duties, Inventory Management Assistant III performs the following duties:

• Plans, organizes and assigns work of lower-level Inventory Management Assistants in a shift; provides training and feedback to assist the employee in learning the most effective method for completing assignments.

• Serves as a resource person for the unit in answering questions or resolving problems associated with the vendors and users.

• Provides oral and written reports to supervisors and management by researching and compiling requested information.

• Maintains control records for a wide variety of property, equipment, or expendable supplies; may update price lists, catalogs, or inventory control master files by adding, deleting, or revising entries to present the most recent information regarding the products.

• May determine the types and level of inventory necessary to support ongoing operational requirements; reference catalogs for information on specific parts, items and substitutions; locates and contacts local and out-of-state vendors and County Purchasing Office to obtain parts, equipment and supplies at the lowest cost and on required delivery dates.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING, AND EXPERIENCE:
Some (I, II) to considerable (III) experience in inventory control, storekeeping, warehousing, or hospital central supply which has led to the acquisition of the required knowledge and abilities. The required knowledge and abilities also can be obtained by:
Inventory Management Assistant I
Any combination of education, training, or experience equivalent to (1) one year of clerical experience; OR (6) six months experience as a Clerical Trainee for the County of Ventura.
Inventory Management Assistant II
Any combination of education, training, or experience equivalent to (1) one year of clerical experience plus (1) one year of experience in inventory control, storekeeping, warehousing, or hospital central supply; OR (6) six months of experience as an Inventory Management Assistant I for the County of Ventura.
Inventory Management Assistant III
Any combination of education, training, or experience equivalent to (1) one year of clerical experience plus (2) two years of experience in inventory control, storekeeping, warehousing, or hospital central supply; OR (1) one year of experience as an Inventory Management Assistant II for the County of Ventura.
KNOWLEDGE, SKILLS, and ABILITIES
Some to thorough knowledge (depending on level in the series) of the grades, uses and characteristics of Inventory Management principles and practices; supplies, equipment and parts required in support of the organization's operation; basic storeroom methods and procedures; basic computer keyboard and functions; postal regulations as they relate to shipping; packaging methods and procedures; safety rules and regulations in the operation of equipment and vehicles; sterilization and aseptic procedures.
Skill in: arithmetic.
Some to working ability (depending on level in the series) to: read and use manufacturer's catalogs and parts lists; systematically arrange similar kinds of stock and/or property into groups or categories according to established criteria; perform repetitive work according to set procedures, sequence and pace; maintain accurate inventory and storekeeping records; operate materials handling and safety equipment; write clear and concise reports; plan, schedule and coordinate the work of others; establish and maintain cooperative working relationships with coworkers, vendors and users.

COUNTY EMPLOYEES AS DISASTER SERVICE WORKERS
When a disaster strikes of natural or manmade origin, Ventura County employees may be called upon to provide service to the community by assisting in emergency response efforts. This may require employees to work in other locations, different hours, and out of class. At the time of hire, all County employees will be required to sign an Oath or Affirmation of Allegiance for Disaster Service Workers and Public Employees (Sections 3102 and 3103, Government Code of California)
WORKING CONDITIONS
Depending on assignments, incumbents may work in a warehouse or in an environment with some disagreeable elements such as noise, dust, fumes, machinery or contagious diseases requiring exercise of safety precautions.
NECESSARY SPECIAL REQUIREMENTS:

• A valid California driver license.
• Must be able to occasionally lift/carry/move items weighing up to 75 pounds with or without accommodations.
• Must be able to stand on hard surfaces for long periods of time.

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Friday, December 29, 2023.
To apply online, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
Information for Transfer Candidates: NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.
Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.
APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to c...