Dispensary Manager - Inventory Focus

TITLE: Dispensary Manager - Inventory Manager

DIRECT REPORT: General Manager

PAY RANGE: $26 per hour

JOB STATUS: Full-time

POSITION SUMMARY:

Catalyst Cannabis is one of the leading Southern California dispensary operators, based in Long Beach California. Inventory is the backbone of our retail operations. The Inventory Manager’s main duties are processing and reconciling inventory, forecasting supply, and analyzing sales data to help drive purchasing decisions. This person will work directly with distribution, accounting and purchasing in ensuring accuracy of transactions in receiving, consumption and reporting of inventory transactions. The ideal candidate will have experience working with inventory and POS systems, preferably within a multi-location environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Intake and process inventory into METRC and POS systems, including matching vendor invoices to purchase orders and METRC manifests.
• Delegate drafting invoices, barcoding and organizing to assistant managers and leads as needed.
• Utilize the existing inventory tracking system, as well as suggesting and working on improvements to the system, to optimize inventory control procedures.
• Forecast inventory needs to avoid inefficiencies or excessive surplus.
• Schedule, oversee and report cycle counts of assigned inventory lots and locations, including processing and reporting of necessary adjustments.
• Subject matter expert for use of internal and external facing systems; TREEZ, METRC, Excel Reports.
• Ability to follow procedures and prevent errors.
• Investigate discrepancies in inventory.
• Responsible for the physical organization of inventory by ensuring material/product is in the correct location, including correct labeling and METRC tagging.
• Responsible for ensuring that inventory organization methods like FIFO/ FEFO are standard practices or being implemented.
• Responsible for maintaining accuracy of expiration dates on all products in the POS system.
• Responsible for ensuring that the product is named correctly and that all defining characteristics are entered (i.e. THC %ages, classifications, etc).
• Responsible for confirming all scheduled deliveries and also reviewing and attaching invoices to the scheduled calendar event 24 hours before delivery.
• Responsible for ensuring that all products are thoroughly inspected prior to being accepted.
• Responsible for ensuring that inventory tracking policies and procedures meet applicable BCC compliance requirements, including comparing POS inventory to METRC inventory and reporting and resolving any discrepancies.
• Responsible for tracking and reporting wasted, defective, and expired products, including follow up with purchasing to obtain vendor credits and with accounting to properly record shrinkage costs.
• Responsible for interfacing with purchasing and accounting to process and apply vendor credits.
• Responsible for tracking and processing vendor credits, terms, and invoice adjustments to ensure that payments to vendors are complete, timely, and accurate.
• Responsible for producing inventory turnover and sell-through reports.
• Responsible for creating purchase orders based on the inventory turnover and sell-through reports.
• Responsible for reporting any stale inventory and communicating with the purchasing team and vendors to discount or return inventory.
• Oversee product processing projects as needed, ensuring appropriate quantities, accurate weights, quality control, sanitation standards, and proper packaging for labeling.
• Maintain an organized vault/inventory storage space.
• Coordinate with the management team to discuss inventory management plans and methods to reduce errors and maximize inventory efficiency.
• Create a calendar of all upcoming expired products.
• Maintain a list of all quarantined product and work through a plan to receive credit back from vendors
• Ensure all products are kept in their ideal state to preserve freshness and quality.
• Inventory Managers are also able to cover assistant management duties if short staffed or needed.

Minimum Requirements:

• Work revolves around objectives, projects and priorities, not hours ; Must be able to work weekends, holidays, and occasional overtime as needed.
• 2-5 years related inventory control experience preferred; cannabis industry experience not required.
• High school diploma or equivalent.
• Bachelor's degree preferred but not required. Industry experience will also be taken into consideration.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Some lifting, squatting, bending, pushing and pulling.
• Ability to use a computer and calculator for 8 hours or more.
• Must be 21 years of age or older.
• Must comply with all legal and company regulations for working in the industry.
• Strong PC skills including the ability to create Excel and Google Sheets models and spreadsheet tools.
• Willingness to learn quickly and stay on task.
• Must have reliable transportation.
• Ability to multitask and time manage.
• Must be able to adapt to a changing work environment.
• Must be detail oriented and take direction well.
• Must be able to adapt between working as part of a team and independently.
• Must be reliable and dependable with a good work ethic.

DISCRIMINATION CLAIM:

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Catalyst are based on merit, qualifications and abilities. Catalyst complies with all EEOC guidelines.

Catalyst complies with California law and protects individuals from illegal discrimination by employers based on the following: race, color, ancestry, national origin, religion, creed, age (over 40), disability, mental and physical, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status.

Job Type: Full-time

Pay: From $26.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Shift:

• Day shift
• Evening shift
• Morning shift

Weekly day range:

• Weekends as needed

Work Location: In person