Human Resources Assistant

Position Summary
Provides clerical and administrative support to the Human Resources team in support of areas such as recruiting, onboarding, employee records, training, audits and benefits. Responds to routine questions on HR policy and programs. Position is hybrid work environment; Tuesday – Thursday are located onsite.
Does not have direct reports.
Essential Functions: % of Time
HR Service and Support

• Serves as first point of contact for in-person office-based walk-up traffic to HR greeting each visitor and seeking to learn their needs
• Fields employee questions, provides information or support where possible and routes to appropriate HR staff member for more complex needs
• Check HR mailbox and routes mail to HR team electronically as indicated
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, new employee orientations, employee recognition events, holiday parties, and other celebrations

15%
Preboarding/Onboarding/Recruiting

• Assist with new hires, collects and scan new hire documents, creates badges, and assists with new employee training process
• Uploads new hire documents into HRIS system
• Coordinate new hire technology needs with IT department
• Prepares new hire packets for quarterly new employee orientations
• Assist with job requisitions and job postings, provides status updates, resume screening and occasional phone screens on applicants

20%
Custodian of Employment Data

• Maintains I-9 documentation and purges according to legal standards.
• Maintains personnel files electronically ensuring:
• Proper filing techniques are followed and that files are kept accurate and orderly
• All required documents are included in terminated file
• HRIS Data Maintenance
• Assists employees with personal information changes
• Processes data changes in accordance with established process, policy and audit guidelines (new hire, position changes, location changes, pay changes, status changes, termination, etc.)
• Maintains current compliance driven data such as First Aid/CPR, TB and Chest X-Ray Results; licenses and certifications

15%
Administrative and Clerical

• Gathers, organizes, scans, preps, names and files electronically employment records (interview guides, new hire paperwork, data change forms, salary justification forms, training documents, etc.)
• Provides general clerical support to the HR team such as employment verifications, licensing required training data, filing HR documents and other special projects
• May assist with payroll functions including answering employee questions and processing bonuses

25%
HR Compliance

• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May process exclusion background searches on employees, volunteers and the board of directors.

15%
Miscellaneous

• Other duties as assigned

10%
Requirements
Education/Experience/Credentials/Knowledge/Understanding

• High school diploma or general education degree (GED) required. Associates’ degree or equivalent; or one to three years related experience and/or training; or equivalent combination of education and experience preferred
• Human Resources experience in roles such as HR assistant, coordinator, specialist, or recruiting
• Previous experience with HRIS
• Clear three-tier background process
• Must be at least 21 years of age

Skills

• Strong verbal, written, and listening communication skills
• Effective organization and time management skills with the ability to make measurable progress on multiple tasks and projects simultaneously and work in high-pressure situations
• Strong interpersonal skills and demeanor
• Proficient in the use of a PC in a Windows environment; in the use of the Internet; and in the use of MS Office Applications such as Outlook, Word and Excel, PowerPoint
• Proficient in the use of HRIS systems

Abilities

• Ability to thrive in a service-centric organizational model
• Ability to adhere to attendance guidelines
• Ability to work independently and collaboratively as part of a team
• Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
• Ability to understand and solve problems by applying basic analytical skills to include undertaking a process of information and data collection and analysis for integration purposes; Identifying and making sets of information and determining their relationships; codifying this data to detect trends and issues in the data and information in a logical and factual manner; making logical deductions from data; and identifying a solution for resolving the problem.
• Willingness and ability to embody FSL’s core values:
• Have passion for our mission
• Follow the golden rule
• Do the right thing
• Begin with a can-do attitude
• Find a better way
• Be your best

Physical Demands

• In the course of performing the essential duties one must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• No substantial exposure to adverse environmental conditions (such as in typical office or administrative work.)
• Ability to frequently see, hear, speak, and be physically flexible; occasionally sit, stand, walk, bend, run and drive; seldom stoop, climb carry, squat, kneel, push; and lift up to 30 lbs
• Ability to withstand moderate noise levels

***Military Personnel Encouraged to Apply.***
FSL is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. DFWP. FSL believes that diversity leads to strength.
Proud to be a Mature Worker Friendly Certified Employer through the Governor's Council on Aging. Recipient of Healthy Arizona Workplace(HAWP) Gold Award. Platinum Employer- Wellness AtoZ.