Administrative Coordinator

Are you someone who can think ahead of others, anticipating what they might need before they even ask? Do you pride yourself on being organized and detailed in your work product? Are you interested in working at a commercial real estate office?

Well, you are in the right place! Apex Real Estate Partners is looking for anAdministrative Coordinatorto join our team in Portland, OR.

Key Details:

• Pay: $25.00-$29.00 per hour, based on previous experience related to this position.
• Benefits: We offer employer-paid health insurance for employees, dental benefits, paid time off, 401k with a safe harbor matching program, a parking pass, an onsite gym room, a stocked company kitchen, and an open-concept office environment.
• Location & Schedule: At Apex we find value in the collaborative team environment that is natural and creative when we are in the office together. This is an in-office position, at 415 NW 11th Ave, Portland, OR 97209, scheduled Monday- Friday from 8:00 am-5:00 pm. This position may require evening or weekend hours on occasion.

About Apex: Established In 2004, Apex Real Estate Partners is the largest Portland-based, minority-owned, full-service real estate brokerage firm with brokers licensed in Oregon and Washington. Apex is an MBE, COBID, and JUST-certified company whose reputation has been built on the integrity of its people and our services. In the greater Portland and SW Washington metro areas, Apex is a leader in sustainable business practices in leasing, development, and redevelopment projects, and has been involved in buying and selling some of the most distinguished properties for our clients.

To learn more, check out our website: https://apexcre.com/

Responsibilities: We're seeking a proactive individual who thrives in a fast-paced environment and enjoys tackling a variety of tasks. As the Assistant Coordinator, you'll play a pivotal role in maintaining office operations and providing essential support to our brokers. Responsibilities include:

• Answering phones and directing inquiries to the appropriate parties.
• Managing the receiving and distribution of mail efficiently.
• Troubleshooting and ordering supplies for copy and postage machines.
• Providing support for conference room TV setup, cleanup, and troubleshooting.
• Maintaining office supply inventory and ensuring supplies are stocked.
• Fulfilling kitchen duties including coffee making, light cleaning, and trash disposal.
• Assisting with tracking broker license renewals and maintaining lobby screen calendars.
• Coordinating Zoom meetings and updating the Broker Ranking board.
• Compiling prospect reports and formatting presentation materials.
• Creating Tour Books and pulling flyers for brokers.
• Updating RMLS listings and taking meeting minutes.
• Assisting with broker-client relationship management and transaction coordination.
• Drafting listing agreements, organizing due diligence documents, and managing transaction timelines.
• Reviewing contracts, leases, and agreements for completeness.
• Entering data into CRM systems for tracking and visibility.
• Conducting research, handling special projects, and performing miscellaneous duties as required.

Qualifications:

• Minimum of high school diploma or equivalent, and some college course work.
• Minimum of 2 years of experience working in an administrative supportive role in a professional office setting.
• Minimum of 1 year of experience working in a Real Estate Brokerage environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication skills, both written and verbal
• Strong organizational skills with the ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• Ability to maintain confidentiality of sensitive information

Certificates and/or Licenses:

• Ability to get and maintain an Oregon Real Estate License within 12 months of employment is preferred, but not required.

Apex Real Estate Partners is an equal opportunity employer. We celebrate diversity and are dedicated to creating an inclusive atmosphere for all employees.

Check us out on Social Media:

• https://www.facebook.com/ApexCRE/
• https://www.instagram.com/apexrealestatepartners/