Hca Coordinator Administrative Assistant

Job Title:HCA Coordinator Administrative Assistant

Position Summary

Perform administrative tasks that include team administrative activities, some secretarial and clerical work.

About the Organization

Legal Aid Society of San Diego (LASSD), the largest poverty law firm serving San Diego County since 1953, strengthens our communities by redressing our clients’ legal problems, empowering our clients to access and effectively participate within the legal, governmental, and social systems and encouraging self-empowerment in the fight against poverty and injustice. LASSD continues to be a proud, committed, and compassionate group of people dedicated to providing equal access to justice for San Diegans through aggressive, quality legal services. #justicebeginshere

Essential Functions:

• Performs some administrative support work, such as making copies, preparing letters, forms, documents, client files, and other such tasks.
• Assists HCA Coordinator complete timely communications with HCA partner agencies relating to HCA grant and contract deliverables and HCA coordination activities.
• Assists in the preparation of materials and decision meetings, seminars and training events as required.
• Compliance with all program and grant requirements.
• Assists with preparing and organizing documents, data, and narrative content for grant reporting.
• Assists with preparing and submitting forms to the accounting department.
• Searches, files, and assembles information.
• May assist in the preparation of requisitions for supplies.
• May assist with incoming and outgoing team mail.
• Maintains form files.
• Data entry.
• Contacts clients’ organizations, to obtain specified information, under the supervision and direct request of the HCA Coordinator.
• Other tasks as assigned.

Qualifications:

• High School Diploma or GED.
• Must have administrative support skills.
• Must have writing skills sufficient to compose correspondence, reports, announcements, and public information materials.
• Must have one (1) year in an office setting.
• Must have knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, and Teams), and can learn firm specific software/databases.
• Ability to work independently as well as support team efforts.
• Must have reliable transportation.
• Strong oral and written communication skills.
• Strong organizational skills.

Desired Knowledge, Skills, and Abilities:

• Demonstrated commitment to serving low-income people.
• Ability to work successfully with people from diverse backgrounds.

Salary and Benefits:

The Administrative Assistant is a non-exempt position with a pay range of $19.24 - $26.93. The starting pay rate is $23.08. In addition, there is a bilingual pay increase of 2% for passing an oral test and 2% for passing a written test for threshold languages other than English.

LASSD offers a generous benefits package, a 35-hour workweek, paid vacation leave and sick leave and 100% employer-paid medical premium, 50% employer-paid premium for dependents under LASSD health plan, as well as dental, vision, and life benefits. Staff also have the option to participate in a 403(b)-retirement plan and dependent and health flex savings accounts (FSA). LASSD has its own law school loan repayment program and is an eligible nonprofit employer for the Public Service Loan Forgiveness (PSLF) Program.

LASSD is an equal opportunity employer, we hire without regard to race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, domestic violence victim status, political affiliation, and any other status protected by state or federal law.

Hybrid Work Environment:

Legal Aid Society of San Diego (“LASSD”) has adopted a hybrid work environment in which most staff are required to work in the office part of the week and permitted to work remotely for the remainder of the week, provided their job duties allow. All employees are issued LASSD computers and provided with appropriate supplies to perform their work. LASSD has implemented and continues to explore additional technologies to make our hybrid working environment as efficient and connected as possible. All employees must be available to travel to LASSD offices and service locations throughout San Diego County as needed and in compliance with public health advisories. Applicants must reside in or near San Diego County or plan to relocate in or near the County prior to their start date and must be able to commute to the physical Legal Aid Society of San Diego office locations or service delivery locations within San Diego County. LASSD’s normal business hours are 9am-5pm, but we are open to providing flexible work schedules to the extent feasible for the position. LASSD reserves the right to change these policies at any time.

Diversity and Inclusion:

It is vitally important to LASSD that we represent the community that we serve. LASSD is a signatory to the San Diego County Bar Association’s Diversity Pledge. We pledge to promote diversity and inclusion through hiring and retention, promotion and leadership, engagement of outside counsel, and participation in legal community diversity initiatives. We strongly encourage applicants of diverse backgrounds to apply.

Legal Aid Society of San Diego, Inc. is an equal opportunity employer.