Front Office Coordinator - Temp

At Mikron we are committed to delivering the best assembly systems and all needed services throughout your product’s entire life cycle. With our extensive engineering know-how, complex process expertise, scalable platforms and lifelong support we are driving lasting success for your business.

With more than 4,000 assembly and test systems in use worldwide, our team of over 800 qualified employees have unique process expertise and the rigor for complex project management in a wide range of industries. Mikron experts will work closely with you to design an automated assembly system that meets your unique, industry-specific processes, whether for high-volume, medium-volume or lab-scale production. Mikron's standard systems are scalable and customizable to meet your current needs and adapt to future production requirements, without the need for costly and extensive future upgrades.

Our automation solutions wouldn’t be complete without our extensive value-added customer service and support programs.

Whether you require support with the design of your device to ensure its manufacturability, advice on complex process validation, production data analysis, maintenance program support or specific training - Mikron’s Customer Care supports you throughout the life of your production asset. With Mikron, you benefit from an agile organization with decades of complex process expertise,

scalable automated assembly solutions, highly comprehensive customer services and global coverage.

Essential Duties & Responsibilities

• Full support of Mikron Denver, Colorado office including but not limited to mail, shipping items, management of inventory and items stored on premises, management of text-em-all system, key cards and name tags, office supplies, vendor deliveries, vendor negotiation and front desk phone calls and voicemail
• Assist with event planning for All Hands Employee meetings, off-site events, team building activities, etc.
• Handle birthday, anniversary cards and company store orders, swag orders
• Manage a high volume of scheduling transactions including, catered events, customer and team lunches, employee travel, auto rental, long stay housing, managing multiple schedules without losing track or accuracy/effectiveness of communications
• Ability to learn and work effectively within various business systems (Concur, Envoy, Paylocity, Microsoft Office Suite, etc.)
• Partner with Finance, Human Resources, IT and related teams on new hire onboarding, reporting and reconciling event planning and company related purchases and costs as needed
• HR administrative items as needed
• Ability to set agendas, take meeting minutes, and manage action items as requested
• Coordination of International and Domestic travel arrangements, as well as company on site vehicle for incoming visitors.
• Apply judgment with full understanding of urgency and priorities of the business, routinely need to multi-task with sometimes little direction
• Full comfort and inclination to ask for help when needed
• High level of customer service with a strong ability to work in a positive manner with a multitude of personalities and varying expectations.
• Self-Motivated, self-managed, with the ability to self-organize and determine and coordinate assistance based on level of urgency and need
• Maintain an advanced degree of confidentiality along with excellent judgment and discretion
• Eagerness to help with other tasks as needed

Required Education, Experience, Knowledge & Skills

• Previous office support experience and/or Administrative Assistant experience
• Excellent written and verbal communication skills; ability to understand and judge the right communication style for the audience
• Highly refined organizational skills, specifically related to time management and scheduling
• Demonstrated ability to be proactive, take initiative, exercise good judgment, maintain discretion and confidentiality in all tasks; resourcefulness is key
• Ability to understand and meet deadlines and time sensitive issues in a fast-paced environment
• Incredible attention to detail and accuracy
• Ability to create and/or modify processes and scale best practices around scheduling and other tasks associated with this role

Additional Requirements

• Must be eligible to work in the United States
• Must be able to travel as requested
• Must be available to work overtime
• May be required to work off shift hours and Holidays
• Must have a valid state Driver's license

*This job closes on 04/05/2024 all applications up to 04/05/2024 will be considered*