Front Office Assistant (Maternity Leave Coverage)

Front Office Assistant (Maternity Leave Coverage)

FLSA STATUS: Hourly/Non-Exempt

REPORTS TO: Head of School

HOURS: 7:30am - 4:30pm

POSITION SUMMARY: This opening is to cover Maternity Leave for the front desk. This position helps ensure the efficiency and organization of Front Office operations by performing a wide range of clerical and administrative duties in a school setting. This requires routine handling of sensitive materials and being privy to situations that warrant a commitment to maintain the highest levels of confidentiality. This position requires a high level of professional decorum, calmness, and the ability to independently address problems of a varied nature while acting as a role model to young people.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet parents students and teachers.
• Answer incoming calls and emails.
• Assist with supporting tracking of attendance and lunches.
• Support with making copies (photocopying).
• Assist with student support needs.
• Provide support to the school leadership team on the daily operations of the school.
• Support students with basic first aid.
• Perform other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

Must possess a minimum of an Associates Degree and two years of office experience. Prior experience working with school aged-children is strongly preferred.

Knowledge, Skills, and Abilities:

· Proficient computer skills, including finding files on SharePoint and proficiency with Microsoft Office suite software (Word, Excel, and PowerPoint).

· Possess excellent written and oral communication skills.

· Possess the ability to maintain confidentiality in specific situations.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:The physical demands and work environment described below represent the activities and surroundings of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include occasional moderate to loud noise. The work requires regular focus on a computer screen and precise control of fingers and hand movements. The incumbent must be able to sit, stand, and walk for long periods of time. Bending, stooping, kneeling, and lifting up to 20 pounds and may also be required on occasion. Occasional attendance at meetings or other activities outside of normal working hours may be required.

E-Verify Participation:

ISP U.S. participates in E-Verify and will provide the Federal Government with your form I-9 information to confirm that you are authorized to work in the U.S.

BCA and ISP Commitment to Safeguarding Principles

BCA and ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Inclusion and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

Job Type: Full-time

Pay: $28.75 per hour

Expected hours: 35 – 37.5 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative Assistants & Receptionists: 2 years (Required)

Ability to Relocate:

• Bellevue, WA 98007: Relocate before starting work (Required)

Work Location: In person