Front Desk Receptionist/Office Assistant

Rutter Roofing & Exteriors is in search of a Front Desk Receptionist/Administrative Assistant to assist in the organization and execution of daily administrative operations for the company.

The ideal candidate will be a hard-working professional with a high degree of attention to detail, and can work diligently under pressure and with discretion.

This person will be comfortable incorporating new and effective ways to achieve better results, and also able and willing to undertake a variety of office support tasks.

This position is Monday - Friday 7:00am - 3:30pm
Location: our Malvern office

***The option forpart-time is available, with hours from around 9-3 depending on applicant availability***

Responsibilities include but are not limited to:

• Be the first line of contact for answering company phone calls and related contacts into the Malvern office
• Set appointments for Sales team in an orderly fashion according to territory and guidelines
• Maintain a clean workplace area and Front Desk entrance-way - ensuring proper office presentation at all times
• Scan and file all completed jobs and contracts into company database
• Manage customer inquires, requests, complaints, and callbacks using appropriate tracking & paperwork
• Prep office for meetings and events - coordinate attendance, food/drink, entertainment etc.
• Making arrangements for shipping, receiving, supplies etc.
• Additional duties may be requested at management discretion

Requirements include but are not limited to:

• General knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (Outlook, Excel, Word, etc...)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Reliability, dependability, and punctuality are a must.
• High School degree; additional qualification as an Administrative Assistant or Secretary considered a plus

Job Types: Full-time, Part-time

Pay: $17.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Malvern, PA 19355: Relocate before starting work (Required)

Work Location: In person