Fleet/Operational Administrative Assistant

Job Title:  Fleet/Operational Administrative Assistant

Schedule:  5/2

Location:   Houston, TX

The Administrative Assistant will perform basic clerical and administrative tasks while assisting the operations managers in the department.

Job Duties:

• Generate/keep up with records regarding department fleet. 
• Coordinates fleet maintenance and repairs and logs repairs completed by mechanics.
• Monitors fleet GPS; investigate and notify employees of driving violations. May require out of office responses. 
• Follow up with employees assigned training as a result of a driving violation. 
• Track and monitor vehicle inspections and registration. 
• Maintain and updates logs, records and/or files.
• Complete forms in accordance with company procedures.
• Manage and tracks required compliance records, ensuring all documentation is accurate.
• Composes, types, and proofreads reports, statistical data, or agendas.
• Create and maintain multiple spreadsheets.
• Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing.

 Competencies:

• Strong Computer knowledge - Proficient utilizing MS Windows & Microsoft Office environment
• Strong initiative and self-starter
• Basic knowledge of modern office procedures, methods, and practices
• Basic knowledge of business communication
• Basic knowledge of filing and record keeping procedures
• Ability to handle multiple tasks simultaneously
• Strong organizational skills
• Attention to detail to accurately prepare/edit reports and respond fully to all requests
• Planning, prioritization of work, and organizational skills to ensure all administrative duties are completed
• High personal credibility and ethical standards to maintain confidentiality of sensitive information
• High dependability and concern for others to ensure needs of others are met
• Advanced communication skills (verbal and written) including proficiencies with spelling, grammar, and punctuation.
• Ability to keep neat and accurate records
• Ability to read, write and speak in English
• Must have the ability to maintain composure under pressure
• Understanding of Importance of Safe Work Practices

 Qualifications :

• 2+ years Administrative Assistant experience required
• Intermediate or expert Microsoft Office experience required
• High school diploma or equivalent specialized training in secretarial/administrative support practices
• Ability to work effectively in a team environment as well as by self without direct supervision
• Able to work holidays and/or overtime if requested
• Must be able to meet all conditional job offer requirements including background, drug, and MVR

Work Environment:

• Work generally performed in an office environment. Must be avaliable to report to company Houston office. 
• Travel may be required for assignments, meetings and training
• Overtime, Weekend and/or Holiday hours may be required

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